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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
1508 Union Road, Room 400
Gainesville, FL 32611-7004

Telephone: (352) 273-2675
Fax: (352) 392-4788

Division of Scholarly Resources and Research Services
Cataloging and Metadata Department

Stodocs Project

Stodocs Team Meeting Notes

February 1, 2010

Barcode placement and related issues - Kathy Martyniak.

We are converting to cubic foot storage and implementing the AIMS inventory control software at ALF that will in the future be used in the remote storage facility. She had Generation Fifth training the week before. During the period from 2010 to 2013 the following objectives will be addressed at ALF:

Cleaning up the collection

                Deduplication: There can be only one copy of any title in the remote storage facility.

                Working out policies and procedures.

                Interim storage.

The AIMS inventory control system is barcode driven and includes zero bibliographic information. UFSTO TRAY will be a new location code. Items trayed will be added by batch at night to Aleph. Reports will be generated on barcodes for items not properly listed in Aleph.

Regarding the documents physical items, the SuDoc number must remain visible on each item. Standard library barcode placement at UF is on the back cover, but we had been instructed about switching to front cover for items to be trayed. Cathy now said we should put the barcode on the back top near the binding. Those barcodes placed on the front recently need not be changed to the back.

What about string bound items? Barcode each piece since they may be separated and require separate management and circulation capability.

There will be a place for StoDocs problems to be put.


Judicious use of the group email - Jimmie

                Consensus of Documents is they are interested in being kept in the loop on developments through the group email when problems arise.

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