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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
Gainesville, FL 32611-7004
Telephone: (352) 273-2675
Fax: (352) 392-7365
Stocat Team Meeting Notes
February 6, 2012
Division of Plant Industry (DPI) Collaboration
Librarian Beverly Pope of DPI participated in the meeting. Betsy with approval from Dean Russell acquired OCLC authorization for UF to act as cataloging agent for DPI on this project, (1 year authorization at full level; the records will include field 951 WI9 to indicate they are for DPI). Beverly will box up the books and take them to ALF, and Jackie will be her contact person there (273-2887). These will carefully be kept separate from StoDocs materials, (perhaps marked with colored “DPI” strips of paper), and will be boxed and sent to Internet Archives for digitization after cataloging. Upon their return Chelsea will complete the Aleph work on the records such as TKR’s and addition of 856 field to connect them to their digitized versions. Jan pointed out that this is the first collaboration with a non-depository library in the ASERL Center of Excellence program.
Priority & other materials to catalog next
The target agricultural agencies for the COE have some titles already trayed as serials that require to be brought out of the trays, cataloged as monographs and smaller serials and then sent to IA for digitization. They should not be re-trayed before digitization. It is important to designate their location during these steps for ALF staff and for Chelsea.
The first orange Fugitives box is full. Hank is setting up a second one to fill, and Chelsea wants us to keep the first one there for now. She will prioritize picking it up to send to IA for digitization. We wanted to find out how many there are so far, and based on a staff note for the word “fugitive”, there are currently 159 of these cataloged.
Congressional Record treatments at ALF
Question from ALF: Congressional Record is an ALF Doc title. Should CR volumes be pulled from the ALF stacks and trayed [in the GOV collection] immediately? Or do they need to go on the ALF Doc shelves in the back and wait for the 2 or more years before being processed by Sto Doc catalogers? Jan asked which would be easiest. Hang said going ahead and handling them as government documents and traying them would be easiest. Jan said that would be good.
ALFDocs to be pulled & shelved in StoDocs ranges
Hang said he has not started yet, but is ready. After some discussion he said it would be more efficient to go ahead and do this soon to reduce effort later on. There are about 450 of them already in trays.
Changes in staff and schedules
Please send updates to Jimmie:
Environmental, supplies, and/or equipment notes
There are problems with the printer refusing to print with messages that there are issues concerning the ink cartridge or the paper tray. Hang will send a Grover to have it fixed or replaced. Some computers have been upgraded to Windows 7 and since do not behave properly with Macro Express and Connexion. Hang said some are older computers that do not work as well with Windows 7. (Betsy later spoke with Greg about this and he volunteered to go to ALF and see if he can help. There are network path settings needed in Windows 7 for Connexion and Macro Express).
Please use only the holdings code for Dewey UFSTO GEND, (not UFSWE GEND).
StoGen Monographic bibliographic quality control pilot project
Delonda reported that as of Feb. 23 about 950 had been pulled by Paul, with 778 having no errors. The errors are grouped in to tier 1, 2, or 3. Tier 1 errors are usually caught in the current traying process and 14% of the errors found so far are of that type. Paul has completed GEND and AFA and is midway through AUX, having done about 1500 of the 2400 to be done).
Notes on when to use a new record
Hang said the new document on this is helpful. Delonda said it is similar to the one Jackie had given them previously.