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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
1508 Union Road, Room 10
Gainesville, FL 32611-7004
Telephone: (352) 273-2675
Fax: (352) 392-7365
Stodocs Team Meeting Notes
August 16, 2010
Present: Carol, Cindy, Jackie, Jodi, Jan, Fern, Hank, Terri, Nancy, Susan, Cathy, Betsy, and Jimmie
Chelsea, Jan, Winston and Jimmie went with Dean Judy Russell to the ASERL Summertime Summit on Federal Documents Aug. 3-5. Chelsea reported on the Panama Canal Commission as a Center of Excellence. Winston reported on development of a database at UF to allow depository libraries to easily communicate about documents needs and offers. Jimmie reported on the StoDocs project. Judy was on a Deans’ task group proposing cooperation among the southeastern depository libraries and co-led the summit. One hoped-for outcome would be having other depository libraries catalog more of their federal documents, which would improve our hit rate in OCLC as well as provide hugely improved service to selective depository libraries and the public. Jan sent a link to the group after the meeting for the recordings of the presentations: http://dllive.gatech.edu/aserl_2010/
Increased staff will mean more workstations are needed. There is a possibility that when the public computers in LW are replaced some may become available for use in ALF. Chairs are also needed, and Hang has been looking for usable chairs already at ALF. Others may also need to be taken there. The overall layout of the ALF computers workspace will be reviewed with Cathy in recognition of the impending and future increases in staff working there both on StoDocs and preparation of other stored materials for the high density facility to be built.
The poor connection speed at ALF has been reported many times and Cathy said she has asked Systems to try to make it better. After the meeting she passed along word from Logan that he expects to achieve improvement in this in about 10 days. This will be a big help to the project.
What to do sooner (gathering order)
Stick with true serials and monographs in series on existing priority list. Hank and Nancy reported true serials are getting harder to find. Some staff will soon be shifted from serials to monographs.
Two time limited positions with benefits: in process, closed 8/6.
One additional student assistant: hiring process beginning, one interview Wednesday. Kay is currently working full days Monday-Thursday, but will resume part-time on a new schedule next week when classes begin.
Round Robin: Current activities, changes, problems