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Cataloging and Metadata
George A. Smathers Libraries
University of Florida
P.O. Box 117004
Gainesville, FL 32611-7004
Telephone: (352) 273-2675
Fax: (352) 392-7365
Stodocs Team Meeting Notes
October 17, 2011
Bound and loose mixtures duplication
In order to minimize addition of duplicates, catalogers are first cataloging bound volumes of series with bound and loose parts, then passing duplicates for withdrawal.
“Not on shelf” Dewey duplicates
Catalogers should suppress the HOL and make the item status SP for books that cannot be found on the shelf as well as make a staff note on the HOL saying not on shelf, the date and their initials.
Changes in staff and schedules
The most current information about staff schedules is available at: http://www.uflib.ufl.edu/catmet/ALFStoDocsSchedule.html StoDocs full-time benefitted staff will begin to be able to work until 6 PM on weekdays and some Saturdays. Jorge, Hank and possibly Athy may want to do this, (Betsy will speak with Athy about this.) Jorge needs a key and Hang said he will request one for him (after the meeting Beatriz asked to have one also). Beatriz is taking pictures to be posted for safety purposes and will have her camera at ALF this Wednesday. Concern was expressed that a block is often being put in the outside door to keep it from closing, and it was decided that this will no longer be done. Staff going outside who do not have keys will instead knock to be readmitted. There was discussion about installing electronic keying, but this has so far been seen as too expensive.
Environmental, supplies, and/or equipment notes (phone, network, additional computer, bar code sheets, etc.)
There is a new phone (273-2887). Hang asked if we still need the other phone, and it was pointed out that many people only know the old number so we will keep it for a while until most callers can learn the new number. The barcode supply is getting low, and Betsy said she will order more. Some other supplies will be picked up after the meeting by Jackie. Betsy said she had changed the Campus Cab request to comply with the new meeting schedule (1st Monday of each month beginning Nov. 7). The first Monday in January will be a holiday, so the first StoDocs meeting of 2012 will be February 6 unless we find a special need to meet sooner.
Hang reported a slowing in the rate of newly discovered barcode problems as a characteristic of the materials currently being trayed, but expects a high rate again when the 800’s are processed. Betsy reported that she identified through Aleph that there are over 12,000 storage titles in Aleph without OCLC (Aleph didn’t report the ones without Aleph records J, but we know they’re out there.)
We ran out of time before everyone could report.
Post-meeting Round Robin messages: