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ARL Statistics Survey Review Task Force

 

Notes for Filling Out Worksheet

ARL Statistics Survey - Smathers

 

Volumes --- old Forms 1, 7, 8

1. Volumes Held (1.a +1.b)

a. Volumes Held (number is from the previous year’s survey)

b. Volumes added during year (1.b.i - 1.b.ii)

i. Volumes added during year -- Gross

  • Cathy Martyniak (periodical volumes added through binding)
  • Betsy Simpson (monographs, barcoded serials)
  • Carol McAuliffe (documents cataloged by Map & Imagery Library staff)
  • Priscilla Williams (itemized count of non-consortial e-books, - adjusted shelf-ready count)
  • Raimonda Margioni (annuals, series volumes, other barcoded serials, gift monographs copy-cataloged)
  • Paul Lightcap (shelf-ready monographs/series volumes received)
  • Mary Wisneski (Marcive e-books)

ii. Volumes withdrawn during the year

  • Priscilla Williams
  • Branch libraries and ALF
     

2. Number of monographic volumes purchased (each year total volumes = monographs received + series volumes arrived or total volumes = monographs/series volumes cataloged – gift monographs cataloged/provisionals + documents cataloged)

      • Paul Lightcap (monographs purchased)
      • Raimonda Margjoni (monographic series volumes purchased)
      • Priscilla Williams (itemized count of non-consortial e-books)
       

3. Basis of volume count: Bibliographic


Serials --- old Form 6

 

4. Total number of serial titles currently received, including periodicals (4.a +4.b) (for print titles  use subscription count; for electronic titles use Serials Solutions count)
Number compiled by adding total from Serials, Pres, Cataloging, Maps, Auth/Met Unit (for e-Books), and Monographs Unit.

 

    a. Number of serial titles currently purchased (4.a.i +4.a.ii)

    i. Electronic serials purchased (number includes Health & Law Libraries; includes e-journals received via FCLA with direct payment from UF)

    ii. Print (and other format) serials purchased (number does not include Health & Law Libraries)

    • Chris Poehlmann (e-journals)
    • Raimonda Margjoni (print journals)
     

    b. Number of serial titles currently received but not purchased (4.b.i +4.b.ii)

    i. Electronic serials received but not purchased (number includes Health & Law Libraries; includes e-journals received via FCLA without direct payment from UF)
    This number was supplied by Claire Dygert from FCLA.

    • Chris Poehlmann
    • Mary Wisneski (Marcive e-serials)

    ii. Print (and other format) serials received but not purchased (number does not include Health & Law Libraries)

    • Raimonda Margjoni (print journals)
    • Susan Lupi (Special Collections gift journals)
     

5. Government documents are included in count of Current Serials? (yes or no)

Other Library Materials --- old Form 1

6. Microform units

    • Betsy Simpson (cataloged)
    • Paul Lightcap (retrospective)
    • Mary Wisneski (uncataloged documents)

7. Government documents not counted elsewhere

    • Mary Wisneski (uncataloged documents not counted elsewhere)
     

8. Computer files

      • Betsy Simpson (cataloged)
      • Mary Wisneski (uncataloged documents)
       

9. Manuscript and archives (linear ft.)

    • Susan Lupi

Audiovisual materials --- old Form 1 

10. Cartographic

    • Carol McAuliffe (piece count)
    • Susan Lupi (piece count)

11. Graphic

    • Betsy Simpson (cataloged, excluding UFSPE)
    • Susan Lupi (piece count)
     

12. Audio

    • Betsy Simpson (cataloged, excluding UFSPE)
    • Mary Wisneski (uncataloged documents)
    • Susan Lupi (piece count)
     

13. Film and Video

    • Betsy Simpson (cataloged, excluding UFSPE)
    • Mary Wisneski (uncataloged documents)
    • Susan Lupi (piece count)

Expenditures

14. Are expenditure figures reported in Canadian dollars? (no) 

15. Total library materials (15.a + 15.b + 15.c + 15.d) --- old Form 3
All expenditures in this section (Total Library Materials) are received from Paying Unit.

a. Monographs

  • Jack Waters
 

b. Serials, including periodicals
Expenditures are received by totaling (object code 4400) E-Serials + Print Serials (object code 2200) + misc.

  • Jack Waters
 

c. Other library materials

  • Jack Waters
 

d. Miscellaneous

  • Jack Waters

16. Contract Binding (Cathy)
This expenditure is reported by Preservation.

17. Total salaries and wages (17.a + 17.b + 17.c) --- old Form 3
All expenditures in this section (Total Salaries & Wages) are received from the Business Office: for a) add line 1 of old form (librarians salary)

a. Professional staff

  • Brian Keith
 

b. Support staff
add lines 2 & 3 of old form (A&P + USPS staff)

  • Brian Keith
 

c. Student assistants
add lines 4 & 5 (students + other hourly).

  • Brian Keith

18. Fringe benefits are included in expenditures for salaries and wages (no)

 

19. Other operating expenditures --- old Form 3
Expenditure is received from Business Office.

  • Brian Keith

20. Total operating expenditures (15 + 16 + 17 + 19)--- old Form 3

    • Brian Keith

Electronic Expenditures --- old Form 3

21. One-time electronic resource purchases
Expenditures is received from Paying Unit (E-Books + CD-ROMs/DVDs + Online Services/Service Charges).

  • Jack Waters

22. Ongoing electronic resource purchases (e.g., subscriptions, annual license fees)
Expenditures received from Paying Unit (object code = 4400).

  • Jack Waters

23. Bibliographic utilities, networks, and consortia

a. From internal library sources
Expenditures received from totaling FCLA reimbursements + Solinet + marchives/Cataloger's Desktop/LC Classification tables, SerialsSolutions, etc.).

  • Brian Keith
  • Jack Waters

b. From external sources
Expenditures received from Paying Unit via FCLA's SUS ECC Database License Fees spreadsheet.

  • Brian Keith
  • Jack Waters

24. Computer hardware and software
Expenditure amount rec'd from Bus. Office (line 20 from old stats form).

    • Brian Keith

25. Document delivery / Interlibrary loan
Expenditure amount rec'd from Bus. Office (line 16 from old stats form).

Personnel --- old Form 2

26. Total Staff, FTE (26.a + 26.b + 26.c)
Number of FTE rec'd from Human Resources.

     

    a. Professional staff, FTE

    • Brian Keith
     

    b. Support staff, FTE

    • Brian Keith
     

    c. Student assistants, FTE

    • Brian Keith

     

Staffed Service Points and Hours --- old Form 4

27. Number of staffed library service points
Number of Service Points rec'd from branches & depts.

    • Shelley Arlen
    • Susan Lupi
    • Ann Lindell
    • Patrick Reakes
    • Iona Malanchuk
    • Pat Haskins
    • Robena Cornwell
     

28. Number of weekly public service hours
Number of service hours is supplied by Web Site (Range of hours library is open in a given week.

     

Instruction --- old Form 5

29. Number of library presentations to groups
Number is summed by adding Special Collections presentations to figure given by Admin.

    • Misty Swain
    • Susan Lupi
 

a. Is the library presentations figure based on sampling? (yes or no)

30. Number of total participants in group presentations
Number is summed by adding Special Collections participants to figure given by Admin.

    • Misty Swain
    • Susan Lupi
     

a. Is the total participants in group presentations figure based on sampling? (yes or no)

Reference --- old Form 5

31. Number of reference transactions
Number is summed by adding Special Collections reference transactions to figure given by Admin.

    • Misty Swain
    • Susan Lupi
     

a. Is the reference transactions figure based on sampling? (yes or no)

Circulation --- old Form 5

32. Number of initial circulations (excluding reserves)
Number is summed by adding Special Collections initial circs to figures given by Access Services & Admin.

    • Lori Driscoll
    • Susan Lupi (pulled items)
    • Misty Swain (browse)

33. Total circulations (initial and renewals, excluding reserves)
Number is summed by adding Special Collections circs to figures given by Access Services & Admin.

    • Lori Driscoll
    • Susan Lupi (pulled items)
    • Misty Swain (browse)
     

 

Interlibrary Loans --- old Form 5

34. Total number of filled requests provided to other libraries

    • Michelle Foss

35. Total number of filled requests received from other libraries or providers

    • Michelle Foss

Ph.D. Degrees and Faculty

36. Number of Ph.D.s awarded

    • Michele Crump

37. Number of fields in which Ph.D.s can be awarded

  • Michele Crump

38. Number of full-time instructional faculty

    • Michele Crump

Enrollment

39. Full-time students, undergraduate and graduate

    • Michele Crump

40. Part-time students, undergraduate and graduate

    • Michele Crump

41. Full-time graduate students

  • Michele Crump

42. Part-time graduate students

    • Michele Crump

General Footnotes

1. Report figures for fiscal year ending: (Please use MM/DD/YYYY format.)

2. Specify branch libraries included in the ARL Statistics:

3. Specify branch libraries not included in the ARL Statistics:

4. Specify additional general footnotes for the ARL Statistics:

 

 

Supplemental Footnotes

  1. Number rec'd from C & M web page (url = http://www.uflib.ufl.edu/catmet/amq/E-bookTitleCount.htm).
  2. Expenditures is a total of amount rec'd from Paying Unit + amount rec'd from FCLA.
  3. Number rec'd from Reference - Library West.
  4. a. Number rec'd from Library Web Master.
  5. b. Number rec'd from FCLA stats web page (url = http://www.fcla.edu/FCLAinfo/stats/statspg.html).
  6. a. All Library Digitization Activities are rec'd from DLC.

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