Meeting Minutes: Convocation Planning Committee
10/20/2006 ◦ 2:00 PM ◦ Library West Training Room 419
Christine Driver; Jason Fleming; Sara Russell Gonzalez; Dan Reboussin; Jay Wiese; Adrian Zeck; Brian Keith (ex officio)
Select a committee chair
Jason Fleming was nominated by Jay Wiese as committee chair (seconded)
Jay Wiese was nominated by Jason Fleming as committee chair (seconded)
Committee selected both Jay Wiese and Jason Fleming as co-chairs
Select 3 two-year members
Adrian Zeck drew lots to determine three one-year members:
Adrian Zeck; Dan Reboussin; Jason Fleming
Remaining committee members (with the exception of Brian Keith) will serve a two-year term:
Christine Driver; Sara Russell Gonzalez; Jay Wiese
Brainstorm a list of possible dates for Convocation and select several to investigate
Possible dates to be determined at next meeting; Committee elected to study upcoming calendar for critical dates in the mean time.
Brainstorm a list of locations where we'd like to hold Convocation and select several to investigate
Top location choice for Convocation choice is Library East room 100, scheduled for renovation, which should be done by June. Reservation will be made in January.
Fallback is the Keene Faculty Center; Adrian will investigate Keene center's cancellation policy, dates available, and cost/deposit.
- Committee discussed possibility of securing additional funding, principally the employee recognition fund.
- Possible speakers: Sol Hirsch, FLA president/ Alachua PL director; Coach Donovan or Meyer; New Smathers director/interim director; speaker from/recommended by Future of the Libraries committee
- Other ideas: display photos of events from past year around the room; visual timeline; recognize library-wide milestones reached in past year.
- Above all, Convocation should be entertaining
Tentatively scheduled for Fri, Nov. 17 @ 2pm; later changed to Tuesday, Nov. 14 @ 1pm