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Meeting Minutes: Convocation Planning Committee
August 9, 2007 ◦ 11 a.m. ◦ Library West Conference Room

Attendees:

Christine Driver; Sara Russell Gonzalez; Dan Reboussin; Jay Wiese; Brian Keith (ex officio)

 

Action list:

Person

Next action

Brian

Meet with Barbara Hood to finalize posters

Brian

Send out reminder email(s) to all staff

Christine

Submit facilities request for extension cords, hang banners, & hang posters

Christine

Make banners (will have orange & blue stars & words "Convocation 2006-2007")

Christine

Door prizes (make tickets & rule card; gather pens/pencils, hat, etc.)

Christine & Sara

Jeopardy scoring set-up (flip chart, markers)

Christine & Sara

Publix trip on Monday with Kristy Mills- pay for platters & buy food

Christine & Sara

Publix trip Wednesday morning to pick up platters

Christine & Sara

Prepare food at home (Make brownies, chop non-crumbly/soft food items, etc.)

Dan

Get 4 9v batteries (stand-by for microphones)

Dan

Adapt Wikipedia Jeopardy rules to Convocation Jeopardy

Jay

Get key to podium from systems

Jay

Email Barbara Hood- additional poster with Convocation program; need all by Aug. 14th

Jay

Follow up with Jim Cusick (Greatest Hits speaker; grants); ask Cathy if Jim not able

Jay

Get materials for final Jeopardy (sharpies, Manilla folders, timer)

Jay

Prepare welcome remarks & thank-yous

Jay

Schedule post-convocation meeting

Jay

Call John Ingram re: emceeing

Jay

Send program to Brian to include in reminder email

Jay

Email Rob Roberts re: getting temporary fob access for committee to Smathers 1A

Jay

Ask Misty for key to kitchen for set up

Jay

A/V tech

Sara

Put together PowerPoint; needs graphics & photos

Sara

Bring in dishwashing stuff (detergent, rack, towels, rags, brushes, etc.)

 

Other items :

Brian will be presenting a PowerPoint as part of his Greatest Hits

Convocation Jeopardy will be 15 minutes plus 5 for final Jeopardy

Jay will be doing the welcome and thank-yous at the beginning of the program

Next meeting:

Wrap-up meeting Tuesday, August 21, 2007; 10 a.m.; Library East Conference Room

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