Electronic Resources Management Committee

Attendees

Steve Carrico; Doug Kiker; Cecilia Botero; Pam Cenzer; Sara Gonzalez; Peter McKay, Jay Wiese; Jason Fleming

Time

Item

Owner

2:00

Welcome

Steve & Doug

2:05

HSCL's budget initiatives and proposed cancellations

• HSCL must give back $406,000; this money will come from collections;
• All SUL medical libraries have met and proposed a series of cost-cutting measures.

Cecilia

2:20

Spreadsheet created by Jack Waters that shows E-Resources divided by subject discipline

• Steve presented Jack's spreadsheet of electronic resources grouped by subject discipline;
• Spreadsheet shows resource cost, and which resources are shared with what institutions;
• Spreadsheet needs to go to selectors to verify subject area breakdown.

Updated cancellation list from the last budget cut

• Peter presented the spreadsheet of titles to be cancelled that was compiled during the last budget cut;
• Steve volunteered Acquisitions staff to update and reformat the spreadsheet for the upcoming budget year;
• Peter will distribute the reformatted spreadsheet to the selectors so they can confirm, add, and subtract titles from the list.

Peter

Aleph reports available to selectors for review

• Selectors may contact Jason for an up-to-date report of titles ordered on a particular budget in MS Excel format
• Reports include:
  • Title
  • Aleph order no.
  • Invoice no.
  • Aleph vendor code
  • Vendor name
  • Invoice amount
  • Invoice date
  • Aleph object code
• Jason is working on making these reports available as 'Aleph Arrow' reports.

Usage statistics report

• Doug presented the current year electronic resource usage statistics spreadsheet, available online at:
  http://www.uflib.ufl.edu/acqlic/eresources/statistics/Big_ticket_cost_usage.htm
• Jay will also distribute a spreadsheet of vendor logins to Cecilia, Peter, and Tara Cataldo

OPAC records for individual Springer ebooks

• Sara reported that although there is a series record in the OPAC for Springer ebooks, patrons cannot find them since there are no records for individual ebooks;
• Cataloging & Metadata is looking into getting records for individual titles via OCLC PromptCat;
• Jason reported that it may be possible to create brief records using a macro.

3:40

Adjourn

Steve