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Mini Grants

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Mini Grant FAQs

   

Please contact Bess de Farber, the Grants Manager, or any member of the Grant Management Committee if you have additional questions.

 

Frequently Asked Questions

 

1. QUESTION: If I ask for the full $5,000, how much cost share do I need to provide?

ANSWER: You will need to provide 10%, which is $500, bringing the total project budget to $5,500.

2. QUESTION: Can I use my own money for the 10% cost share?

ANSWER: No, you may not.  UFL Mini grants encourage you to cost share where you would typically find it for external grants: in staff time contributions, Book OCO, expense items, etc.

3. QUESTION: If I am an applicant, may I use my own time to fulfill the 10% cost share obligation?

ANSWER: No, you may not.  UFL Mini grants encourage you to cost share where you would typically find it for external grants: in staff time contributions, Book OCO, expense items, etc.

4. QUESTION: If I will be using an outside vendor to perform a service in the course of my grant, what do I need to do? 

ANSWER: You will need to get a firm price quote from the vendor outlining what they will charge for their services.  The vendor will also need to file a PeopleSoft Vendor Application  and a W- form to be paid from the University of Florida. The form can be dowloaded from http://fa.ufl.edu/forms/pdf/fa-pds-ufva.pdf.  Contact Business Services if you have any questions.

5. QUESTION: Who makes the final decision regarding allocation of the funds?

ANSWER: The Grant Management Committee will make recommendations to the Dean, who will make the final decision.

6. QUESTION: Can I use these funds to travel to conferences?

ANSWER: Yes, these funds can be used for travel.  However, please remember that one of the criteria used in evaluating grant applications is a clear outcome that results in improvement to the functioning of the Library.  Travel for professional development only may not be sufficient.   You will need to make a compelling case that one person attending a conference will actually make a difference in the functioning of the Library. 

7.QUESTION: What if I have already applied for professional development funds to the conference?

ANSWER: Assuming that professional development funds are allocated for travel, they can be used as cost share. However, because professional development travel funds may not be allocated or not allocated in the amount you anticipate, consider fall-back plans to find cost-share elsewhere.

8. QUESTION:Are Smathers Libraries Mini grants only limited to library people? If I want to collaborate with someone from another campus department, would that be feasible?

ANSWER: Yes, you may collaborate with people from other departments on campus, as long as the library applicant is the lead PI (Principle Investigator).

 

 

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