GMC Minutes
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Library
 Grants Management Committee
Minutes: 6/16/2005 |
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Grants Management Committee Minutes Present: Jan Swanbeck, Cathy Mook, Ann Lindell, Peter McKay, Kelley Cunningham, Barbara Oliver, Grace Strawn 1. Minutes from May 19, 2005 were approved. Kelley will continue to take minutes for this committee. 2. Membership: Cathy stated that most of the current members have been on this committee for approximately 2 years, so she asked if anyone would like to be removed from this committee. Ann Lindell stated that she would be on Sabbatical next fall, so she would like to finish up her membership this summer. A discussion was held on the procedure of obtaining members for this committee. Barbara stated that HR would like to have a standing file in place for committees and memberships in the future. Forms could be created in order to allow volunteers to show interest in joining certain committees. 3. Tasks for Group: Cathy summarized our immediate tasks as: 1. Charge of Committee, 2. Procedure Update and 3. Membership. Cathy and Robert will work on the Charge. Barbara, Grace, Kelley and Erich will work on updating the Procedures, and Peter, Anne, and Jan will handle the membership task. As soon as the Charge has been revised and approved, we will then have a clearer vision as to what the membership criteria should be. 4. Schedule of Meetings: Because several members have conflicting meeting schedules, etc. Cathy will check the outlook calendar and will select 3 of the best times and will send them out for our feedback. She will then inform us of the next meeting date and time. 5. Meeting Location: A discussion was held and everyone decided that our meetings should remain in Library East. If the conference room is unavailable, Barbara offered her office as a backup. 6. Because of the upcoming ALA conference, a due date for our task groups was left open and we will address these in our July meeting. However, the task of filing Anne’s membership position will begin with Peter, Jan and Ann coming up with candidates perhaps from the metadata or cataloging departments. They will email us a list of prospects, from this list a person will be selected by the group and will be asked to become a member, and their department chair will need to give their approval as well. 7. Future Publicity Options: A committee goal is to reach out to the faculty and let them know what the Grant seeking procedure is and what support they will receive. Cathy suggested we could have Barbara Hood create a brochure that could be distributed at the Town Meetings as well as available on line. As soon as the Charge and Procedures have been revised and approved we will then begin to work on the creation of these publicity tools. Submitted Kelley Cunningham
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