Employee Recognition Committee Meeting
June 9, 2009
3:00-4:00pm
Smathers Library Conference Room
Minutes
Attendees: Debra Fetzer, April Hines, Barbara Hood, Brian Keith, Paul Lightcap, Rita Smith, Naomi Young, Ben Walker
Budget Items
- The mysterious $500 expense has been removed and there is $367.04 left to be spent from this year’s budget, including Rita’s request for the Baldwin Library/NEH Grant celebration that was approved by committee members. Barbara will check with Fiscal Services to see if the food from Publix can be purchased after June 18 or paid for in advance since she would like to hold the event the following week.
- April and Barbara took the prints to be framed in to Talking Walls and the total will be $147.98.
- Beth Zavoyski reported to Ben that the least expensive “green” supply company is World Centric. One thousand each plates, knives, forks, spoons & cups totals $308.75. Ben asked Sonia Colemon is they are an approved UF vendor and has not received a reply. Because June 18 is the cutoff date for submitting receipts and using p-cards, committee members decided to purchase supplies from Sam’s Club this year. Meanwhile, World Centric can be added as a vendor and can be used for next year’s supply purchases.
Convocation
The convocation committee has held its first meeting. The funds for this year’s convocation will come from the 2009-2010 budget. August 1 is the deadline for convocation information for slides and posters to be produced for the event on August 13. Committee members were encouraged to submit information on awards, honors, etc. to the convocation committee. Employee Recognition Committee members support the convocation committee with help at the event. Since committee chair John Nemmers will not be at the convocation, Ben Walker will be the M.C. Brian reported that he will also be out of town the day of the event.
Library Excellence Awards
No changes were made to the five award category descriptions. The committee is scheduled to send out the staff notice for nominations on June 10 with a July 1 deadline for nominations. The committee will review the nominations on July 7 with a possible second meeting to follow. The top three choices in each category will be forwarded to the deans on July 22.
New Members
Four members – Ben, Barbara G., Paul and Debra are rolling off the committee at the end of June and need to be replaced with a mix of faculty/staff/males/females from departments that are not represented or in the case of Technology and Support Services, large and can use a second representative. Ben will bring up the request for nominations at the next Library Council meeting. Naomi has agreed to be next year’s chair and April agreed to be the vice-chair.
Recorder: Barbara Hood
