Recommendations 2010-2011 - Professional Development Travel Committee

BUDGET 2010-2011

Total travel budget remained the same this year - $45,000.
Per trip funding will depend greatly on the number of trips requests received.
Requesting funding for trips that will not be made reduces funds available to those who will actually travel. Please rank your trips carefully
Last year we were able to fund 107 trips and spend approximately 97% of our budget despite a handful of last minute cancellations.

You may submit more than two (2) Professional Development Travel Requests, but…

The committee, initially, can only consider two (2) requests per person for funded Professional Development Travel.
AFTER February 1, 2011, we MAY be able to fund additional requests depending on the amount of funds returned due to trip cancellations.
It is imperative to carefully rank your trips in order of importance to you.
(Please also carefully read “Trip Cancellations” below)

Form is available on the web for download: http://www.uflib.ufl.edu/committees/travel/TravelReqAuthFORM_2010_2011.docx
The format has changed slightly from last year, but the content has remained the same- please read each question carefully.
Please remember to fill out both pages before turning it in to your Department Chair.

Please turn in completed forms to Department Chairs by FRIDAY, AUGUST 20, 2010.
Department Chairs are asked to forward those requests to their supervisors by FRIDAY, AUGUST 27, 2010.
Administration is asked to forward the completed requests to Stacey Ewing by FRIDAY, SEPTEMBER 3, 2010.

The Travel Committee will meet during the second week of September 2010 to process requests so that travelers can be notified about funding as soon as possible.
Additional Request will be considered sometime after February 1, 2011, depending on the number of returned funds.

Please email travel@uflib.ufl.edu as soon as you know that you will be unable to make a trip funded by the Professional Development Travel Committee.
Funds from a cancelled trip may not be “transferred” to another trip you have requested.
When you cancel a trip, your funds will be surrendered, returned to the budget, and reallocated to fund trips for people on the waiting list.
Because of the above, it is very important that you rank your first two requests very carefully.
If another trip comes up that you need to attend, you would submit a new travel request and it would go into the queue of other new forms awaiting funding.