Technology Services Management Group Meeting
Minutes
Sept
13, 2005
Members
Present: Cathy Mook, Michele Crump, Martha Hruska, Erich Kesse, and Betsy Simpson
1. Announcements
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The DLC has identified additional digital-project codes to be listed with the FCLA Digital Archive. Several thousand Ephemeral Cities project-related images are ready for transfer into the Archive. DLC/Preservation/Systems are working through transmission issues.
- The Science and Social Sciences Cataloging Unit hired Hank Young as an Archivist (Marsha Alden’s old position). He had been employed in a temporary Archivist position held for staff currently working on the Baldwin grant. A decision was made to fill this position for the last year of the grant.
- Department meetings and communication
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Last week Dale Canelas met with Faculty Senate Chair Kim Tanzer. Dr. Tanzer believes there are inconsistencies (campus wide) with how department meetings and good communication mechanisms are being handled. Martha Hruska reminded committee members to think about departmental communication and how it can best be accomplished. Acquisitions and Licensing will begin holding quarterly meetings. Cataloging and Metadata will also consider holding quarterly meetings.
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Faculty meetings have been scheduled for the remainder of the year. Tenure and Promotion ballots have been distributed and should be returned to Brian Keith by Monday, September 19, 2005.
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Doug Kiker has returned from parental leave.
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The A-Team will conduct item sorting training this week. If this session goes well the training will be offered to Public Services groups.
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LAD materials are currently being transported to the Publix Annex and ALF facilities.
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- The Libraries will receive $811,814 (including Engineering assessment) in DSR funds. More funds are anticipated from the IFAS assessment. However, the IFAS assessment will probably equal the amount of funds we normally give to the Health Sciences so the Library budget is still going to fall short ($1 million) from last year. Michele Crump, John Ingram and Jack Waters are meeting this afternoon to decide how the budget will be allocated. After this meeting Jack Waters will distribute and post (to the Web) the revised budget.
- Since SOLINET and shelf ready processing invoices are now processed through Business Services $173,000 will come back to the Materials budget.
- The $50,000 OPS allocation for DLC will cover money not spent last year. However there will be no additional special carryforward funds in OPS.
- The Library West reclass project continues to move forward. As much as possible will be completed by February.
- Martha Hruska assembled a FCLA equipment funds budget proposal. She anticipates the libraries will receive $312,000. $150,000 is committed to the Library West project. $17,000 is committed to the Active Directory project. A portion of these monies has been committed to software and other upgrades associated with peripheral items in order to get all public library machines in sync. There should be enough to buy up to 30 new staff workstations if really needed.
- Bill Covey is trying to figure out how the ARL Statistics should be collected.
- Annual Reports -- Martha Hruska noted that departments should be working on annual reports since they are due September 16th.
3. Discussion
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Space Requirement process
- Departments should be doing assessments of current and future space requirements, workflows, networking, furniture and security needs during October and November. Betsy Simpson created a spreadsheet version and Cathy Mook created a narrative version. A combination of both would be preferred. One concern that has already been noted is workstation overcrowding in Cataloging and Metadata Department.
