April 13, 2004

Members Present: Bill Covey, Michele Crump, Martha Hruska, Cathy Mook, Betsy Simpson, and Phek Su

Members Absent: Erich Kesse

Guest: Barbara Oliver, Grace Strawn, and Trudi DiTrolio

1. PeopleSoft training and authority levels – Barbara Oliver, Grace Strawn, Trudi DiTrolio

· Barbara Oliver and Grace Strawn discussed how UF’s implementation of PeopleSoft will impact library operations.

· Barbara Oliver will discuss PeopleSoft at the Middle Managers Meeting this Thursday. Martha Hruska will send a message to the Middle Managers group strongly urging all members to attend Thursday’s meeting.

· Barbara noted that the Library could send a staff member to be trained in order to then train Library staff however this person would have to attend five classes.

· Trudi DiTrolio assembled a list of staff members that should attend the time/labor training. The Directors will be reviewing the list.

2. Announcements

· Martha Hruska will be out April 14^th -16^th and April 26^th-27^th.

· Martha is reasonably sure that the list of bonus recipients was approved.

· Jimmie Lundgren is preparing to post Emilia Garcia’s position vacancy.

· Michele Crump sent LTA position description to Denise Bogart for review and forwarding to UF Human Resources.

3. Updates/Status Reports:

a. Systems/Networking

· Hilton Soto has accepted a position with the College of Pharmacy.

· An update is being pushed out to patch a previously applied patch for Internet Explorer. This will not fix the recent vulnerability in browsers.

· UF is working on spam filters. Bill Covey suggested that staff members monitor email closely. If emails are not received that should have been a report should be given to Bill.

· FCLA mail was blocked for a time because their server did not get registered.

· Equipment orders are on hold until August.

b. TMT issues

· Bill had nothing to report. However he was asked if TMT could request a construction status update.

c. Budget

· Materials budget - $96, 433.39

· DSR - $372,807.86 left from last years DSR budget.

d. Aleph status

· The problem that was causing ORACLE to crash has been fixed. STP is still scheduled for May 3^rd. Training is continuing. When the A-Team meets on Thursday Cathy Mook will ask if staff members have received needed training. If not, she will compile a list of training still needed.

4. Library Planning Questions/Issues

· See http://www.uflib.ufl.edu/admin/libcouncil/LibPlan04.html

· Dale Canelas’ budget presentation to the Provost originally scheduled for April 22 has been moved to May 5^th.