Technology
Services Management Group
Minutes
Members Present: Bill Covey, Michele Crump, Martha Hruska, Erich Kesse,
Betsy Simpson, and Cathy Mook
1. Issues related to the
organizational changes:
·
PeopleSoft reporting – Will submit changes around
end of July. Meanwhile will work with covering as necessary over vacations.
·
PeopleSoft grants functionality not working,
causing problems for DLC operations.
·
Budget --
OPS budget will be flat for existing units. Will be some money for
projects. The question of reclassing associated copies and volumes came up.
Cathy will dig out the emails from this discussion last spring. There was
discussion on the status of purchasing. It should be possible to spend using
Pcards. Acquisitions is using them and beginning to pay invoices. It is going
very slowly and they are getting error codes. Bill will follow up. Update – now ok to use Pcards.
·
phone book – Martha has submitted the basic
departmental changes for the new phone books.
·
email lists – Betsy and Michele submitted the
email list changes needed for the RS change. These have already been
implemented. The only changes suggested for DLC/Preservation were to add Nelda,
Will, and Jan to the DLC list.
2. Functional
Groups discussion
|
Proposed/current
name of group (frequency) |
Task/Function: |
Members |
Current |
Action
|
|
Institutional
Repository Pilot Task Force (Once a month) |
Discuss
possibilities for planning, building, promoting and maintaining an I.R. at UF |
S. Covey, V.
Kisling, IFAS rep?, C. Mook, C. Van Ness, S. Haas convener |
No – draft
attached |
Erich will
send edits to attached adjusting timeline |
|
Resource
Navigation (Once a month) |
Refine integrated
navigation to digital resources |
DLC, WebManager, EASC,
Metalib Ref Coordinator, C&M, Licensing, GIS coordinator, SASC, LL, HSC.
M. Hruska convener |
No – draft
attached |
Will
share with Tom, Rich |
|
R&D Group
(Quarterly) |
Discuss future
trends, assign R&D directions, suggest research project agenda |
Pres, DLC,
A&L, C&M, GIS, HSS, MSL, Systems |
No -- discuss |
Refer to
Directors |
|
Digital Quality Control Task Force
(As needed to establish policy) |
Ensure that all
digital materials created or transformed follow standards and best practices |
DLC, AS Reserve
support, SASC, MSL? E. Kesse convener |
No – draft
forthcoming |
Erich
will draft for Spring 05 |
|
Audio and Video |
Recommend A/V
priorities and policies for Library |
Pres, DLC, Special
Collections, HSS, CM, C. Mook convener |
No – draft
forthcoming |
|
|
ETD team (Twice a year) |
Coordinate and oversee
implementation of ETD policy on campus |
Pres, FCLA, RGP,
CIRCA, C&M, DLC. M. Hruska convener |
Yes |
|
|
Digitized
Collection Projects Advisory (Quarterly) |
Advise on digital
projects?? |
DLC, Collection Manager(s),
SASC, Grant Coordinator, others as needed, |
No – draft
forthcoming |
|
|
Archival
Technologies Group (Quarterly) |
Discuss and
implement policy on archiving of all digital resources |
Pres, DLC, FCLA.
C. Mook convener |
No – draft
forthcoming |
Cathy
will draft for Fall term |
|
A Team (Once a month) |
Coordinate
implementation of policies for serials and binding |
SerCat, branches,
HCL and LIC reps, C. Mook & D. Kiker conveners |
Yes |
Michele
& Cathy will discuss |
|
Systems Liaisons
(Once a month) |
Provide daily IT
support within Departments |
Rep. from each
Department, B. Covey convener |
Yes |
|
|
Middle Managers
(Once a month) |
Discuss IT issues |
Managerial Rep. from
each Department. B. Covey convener |
Yes |
|
|
Web Advisory Group
(Quarterly) |
Recommend Web
priorities and policy for Library |
Rep. from each
Division. T. Minton convener |
Yes |
|
|
Continuing
Resources Policy Committee (Once a month) |
Define and
maintain system wide standards for all aspects of continuations control |
A&L, CM, HSS,
HSS Branch, MSL, Pres, Serials Cataloger, Serials Acq, SASC. M. Crump
convener |
Yes |
|
|
TSSC (Once a month) |
Discuss and coordinate
divisional initiatives & priorities |
A&L, C&M,
DLC, Pres, EASC, Systems, WebManager. M Hruska convener |
Yes |
|
|
TSMG (Once a month) |
Discuss and
approve divisional policy & procedures |
A&L, C&M,
DLC, Pres, Systems. M Hruska convener |
Yes |
|
|
TS Aleph
Implementation Group (Once a month) |
Coordinate Aleph
TS client implementation & documentation |
C&M reps, A&L reps, LL, HSC, EASC,
Serials librarian, Pres (Binding), TS Coordinator. B Simpson convener |
Yes (revision of
RS Migration Group) |
|
|
UF Aleph Steering
Committee |
Oversee UF Aleph
implementation |
Reps from each functional area, LL, HSC. R.
Bennett convener |
Yes |
|
|
Electronic
Resources Team |
Coordinate review,
processing and access to electronic resources |
A&L,
EASC, CM, HSS, MSL, SASC, LL, HSC, C&M. R. Bennett convener |
Yes, but not very
active. |
|
|
URL Maintenance
Committee |
Coordinate
maintenance of URL links in the catalog |
C&M,
Docs, EASC, A&L, Serials Cataloger, LL, TS Coordinator, DBMU. L. Orser
& J. Lundgren conveners |
Yes |
|
Charge: Investigate
possibilities for planning, building, promoting and maintaining an Institutional
Repository at UF. Initial plans should focus on IFAS and priority areas of the
University. Recommend on ingest process, archival policy, and outreach
strategy. Consider and assess software options – see http://www.soros.org/openaccess/software/OSI_Guide_to_Institutional_Repository_Software_v2.htm
Members: S. Covey,
V. Kisling, IFAS representative?, C. Mook, C. Van Ness, E. Kesse, P. Caplan, S.
Haas convener
Timeframe: Fall Term
2004 extend longer
Product: Report
due Dec. 8, 2004. Implement pilot Spring Term 2005.
Resource Navigation Group Share with
Rich, Tom, PS
Charge: Refine integrated navigation to digital resources,
providing users with an integrated approach to discovery and use of Library.
1.
Make resources more visible and easier to find within the
Library Web sites, especially the Aleph catalog and the digital PALMM
collections using intuitive navigational approaches.
2.
Pursue seamless linking between e-resources.
3.
Develop customized views and services for specific
audiences, units, disciplines and genres.
4.
Consider and build on existing personalized features
(e.g., Aleph E-shelf, UF Portal, personal signon features in commercial
databases) to provide users with the
capability to create personalized views of the knowledge base.
5.
Define enhanced services needed to support geospatial
data.
Members: DLC, T.
Minton, R. Bennett, L. Freund, C&M, A&L, J. Aufmuth, Bill Covey, SASC,
LL, HSC. M. Hruska convener
Timeframe:
Meet monthly ongoing through 2004-05
Product: Post
minutes on library staff web site with periodic updates and news.
3. Depts
should implement new library web design changes by end of July.