Members Present: Michele Crump, Cathy Martyniak, Martha Hruska, Erich Kesse, and Betsy Simpson

1. Announcements

TS Librarians meeting will be scheduled for sometime this week to come up with someone for the nominating committee of the Library Faculty Assembly. This decision is needed by 3/17/06.
Management Info Gathering Charge: At least one member of this committee will be included in this group. See attached document.
Staff Evaluations: Using similar format as standard; only extreme cases (exceptional or poor ratings) should be reviewed by Martha Hruska prior to submission.
Library Material Cancellations: The possibility of a budget increase for materials is dim and consequently, there will more than likely be a call to list possible journal cancellations to the amount of $750,000. These cuts may impact the binding of JStor materials.
- What needs to be figured out is how many of the 800+ JStor titles come in paper and how often they are bound and how these would be stored and kept track of. It was suggested that the retrieval process be the same as what has been done thus far during the construction.

2. Updates

3. Discussion

Staff Classification review project: Martha asked for a report from HR at the next Library Council meeting.
Campus-wide IT Restructuring Proposal: Is currently being discussed and is still in draft stages. Bill Covey attended the ITAC Network Infrastructure Meeting where this was discussed. Currently in progress is the search for a Chief Information Officer. Long term and short term need to be in thoughts as to how this will affect the Libraries.
- The libraries are being considered (by Bill Covey) to volunteer to be an “early adopter” for this restructuring as it may be advantageous in the long run to be involved early. It is probable that some Systems positions would be pulled.
- It was a general consensus that there needs to be at least some sort of “liaison” even if the Systems Liaison program is done away with.
Planning Cycle Calendar: Goals for the year need to be thought about prior to having the evaluations completed.

There are several items currently listed under “Library Goals” that will need to be kept in mind and will be ongoing.

Re-occupation of Library West
Staff Recognition- Convocation is currently being planned in lieu of the award activities that have occurred.
Reclassify high use humanities & social sciences serials and monographs for return to Library West: This is ongoing. Concern from library administration is that there may not be enough materials in the upgraded facility, since it’s only “high use” materials, and anything “on demand” that are being brought in.

The question was asked as to how many Dewey books circulate in a week, the response was ballpark 40-45% (roughly 150) of items sent to bindery are Dewey. (With a large majority of these belonging to Library West). The understanding had been that these were not to be reclassed at this time. However the group considered that the (deteriorating) condition indicated significant use and warranted reclassifying prior to rebinding. Michele suggested that these items be sent to Priscilla to assess the numbers and possible complications. One known complication comes up with the issue of multiple volumes and copies. Suggestions included flagging the record, or having a “pull sheet” with labels ready-to-use so that when other copies are pulled or used that they be changed as well rather than having to pull everything all at once.
Continuation of re-class into other collections (specifically LAC) as well as digitization.

There are more than 5,000, pre-1977) that could be digitized.
A proposal will be made to come out of library budget to digitize dissertations in-house.

It was suggested that there be a strategic initiative put forth regarding what priority content for digitization will be.

The suggestion of hybrid scanning be taken into consideration. (involving both in-house scanning as well as out-sourcing for the imaging work)
There was a question raised regarding whether all the prints would be kept once digitized, and if they would be bound.

Table of Contents
- There was a question about whether Library of Congress could pick up metadata and create the appropriate LC MARC or table of contents.
- There was also the suggestion to sell the data to Blackwell as it is created.

Divisional Goals
- Greenstone, getting closer to demonstration. Test server is in place, other is in the works. Tableaux will be staged 3/7/06 on UFDC webpage.
- IR Development continues.
- Metalib implementation for the improved navigation cross databases and the overall interface also continues with focus group reviews taking place now. There are other options that are being looked at to generally improve resource navigation, Google Scholar for one
- Call for budget resources for projects for next year, to be divided out by OCO, Exp, OPS. This needs to be submitted as soon as possible as it is due in the Provost’s office March 6th. (The #1 priority will probably be the collections)
  - This is meant to be just a basic bit of information to send to the University, the specific allocation will be discussed at a later date.
  - Verde: This has already been covered with this year’s funds.
Workspace Assessment is still being worked on.
Web Policy & Procedures: Progress has been made, Betsy reviewed what was listed for Technical Services. Systems is still listed under TS currently. Materials Binding & Processing information is out of date; a request will be made to take down current links and put up updated working links.


		Library Catalog \| Databases \| Site Map \| Search
Technology Services \| Announcements \| Committees \| Priorities and Projects