TSSC

TECHNOLOGY SERVICES STEERING COMMITTEE

Minutes

January 31, 2006

Members Present: Rich Bennett, Suzy Covey, Michele Crump, Jason Fleming, Winston Harris, Martha Hruska, Erich Kesse, Cathy Mook-Martyniak, Tom Minton, Lawan Orser, Betsy Simpson and Naomi Young.

1. Announcements

Despite the conservative dollar expenditure, the LW move is looking good so far. Bids came in lower than estimated for the Materials move.
- The Table of Contents project has been approved and confirmed at $70,000.
- Any other items/projects related to the move or ongoing projects (i.e. microform, reclassing, rearranging, reordering of item records) were called for at the Library Council meeting.
- Salary/position needs were also called for.
There is now a faculty webpage: http://web.uflib.ufl.edu/staff-site/faculty.html. It’s linked off the staff webpage. It is a work in progress and any comments and/or suggestions are welcome.
The overall library website is currently being reviewed. A key area that is being reviewed and requires updating is Policy and Procedures Manual. Departments have been asked for assistance in reviewing, updating and determining if they should be listed on the Library Policy & Procedures Manual webpage and linked to the department webpage rather than just existing solely on the department webpage. Updates should be reported to Tom Minton.

The question was raised about archiving the library webpages. The current policy states that it is to be done once a year, but no procedure is listed. The IR group is currently in the early stages of discussing how to maintain such an archive. Martha Hruska stated that she would like to have the Web Advisory group’s input before going forward.

Audio/visual conferencing SUL is being reviewed now. Skype is being looked into as well as other products and companies. DLC went with Skype, which supports up to four feeds, but more feeds are desired (up to 50 people/feeds at a time).

It was suggested that The Open University in the UK be looked at as an example and for possible freeware.

The Library Bulletin Board is (sort of) back. What is listed currently is from last May. This is a work in progress.

2. Updates

Budget Update – Michele Crump

Current budget is $1,509,355.12

CAGER Update – Naomi Young

Refocusing and current project is to review purchasing Bib Records from vendors either as their own package or as a database. Currently collecting information on what kind of criteria people use to evaluate these records. Any thoughts are welcomed.

Metalib/Resource Navigation Group Update – Tom Minton

Metalib was updated to v. 3.13 in early December. The problem with the interface has been identified and is being worked on.
Subject categories are being populated by Tom and LeiLani utilizing feedback obtained from selectors. Databases for the subject categories that are in the database locator will be used. Marilyn Ochoa has an assessment team in progress involving students to get feedback from “the typical users”..
Resource Navigation Group is still looking for ways to incorporate searching Metalib and cataloging things in an easier fashion. Mock search box has been created to go on webpages and is being tested/looked at. The search is similar to Pitt’s Zoom, which was presented at ALA. There are a couple issues currently with access to Metablib from sources outside of the library. The reason is unknown at the current time.

Electronic Resource Management – Michele Crump

Doug Kiker and Michele Crump are going to do a comparison of Serial Solutions and Verde.

Institutional Repository – Cathy Mook-Martyniak

Meetings are ongoing. Specifications are in 2nd/3rd draft stage.
Greenstone: There is an update available for download, but doesn’t work all that well currently. Current loaded information will carry over into new version.

UFDC Update – Erich Kesse

Still populating webpages that give access to collections. Populating with web graphics that will be launched with the first release. There will be thumbnails available for all the books you can search in a collection.
Preloader/loader working, which means that things can be dropped into Greenstone.
Metadata workshop will be scheduled through DLC first and then other sessions will follow. The purpose of these workshops is to bring everyone up to speed as to what kind of metadata is in Greenstone and in UFDC and how it’s being used and why and how it relates to catalog records.
Metadata mapping looks good per FCLA. It looks like we’ll be able to send things into the Florida Digital Archives as well as drop them into PALMM if they are wanted/needed, which means that things will only need to be tagged once.
Public Server
Image Server
JPEG 2000 conversions are in process. Software is working with a plugin. Production server for Greenstone is still being figured, they’re at about the 50% point.
Looking to go live/public at the end of February. Publicity will be forthcoming.
Graphic banner on demo pages will be replaced soon with library tableaux graphic. Tableaux will be staged March 7th in Special Collections. Publicity is in the works for this staging.

TS Workspace Assessment Update

Coordinators will be pulled into assessment of physical space needs as well to include in compilation.
Compilation and editing are currently ongoing to make the information more functional and analytical. It needs to be pulled together as the LW building plan and documents were in order to provide more insight for further review beyond this group.
There have been some files added to the public folders for review. Comments and suggestions are needed.
Goal is to have a ‘Scope of Needs’ complete document.

3. Discussion/Other

Betsy reported that there is a problem with Aleph; the indexing queue is very large as huge numbers of records are entering into the queue for reasons unknown. This is currently being investigated. This problem is causing batch processing and other tasks to slow down significantly. It was the consensus that this problem should be logged.
Faculty Assembly Meeting Update/Overview

Group is being constructed for Faculty Governance. An interim president and secretary have been designated (6 months-1 year), to get the group off the ground. It was a unanimous vote that Carol Kem is to be the Interim President, and Chelsea Dinsmore the Interim Secretary.

The Bylaws Committee was appointed immediately to include:

Cecilia Botero (HSC)
Ed Hart (Law)
Carl Van Ness
David Hickey
Joshua Greben (FCLA) *Has not yet responded

Open Content Alliance update was requested. Meeting has not yet occurred at this point in time. The short term goal is to discuss what corporate persons/companies could be approached for monetary/grant possibilities. The other main issue is to have a strategic approach to the digital collection building and specifically the digitization of our collection.