Forms Used by Preservation Department Staff and Others

• Brittle Books Collection Management (CM) Review
  • Used by CM to indicate treatment choice for brittle materials.
  • Contains CM signature of responsibility for and date of decision.
  • Records decision for final disposition of volume.
• Transfer to New Location
  • Used by Special Collections staff to indicate transfer is needer for reviewed material.
  • Contains directions for transfer and indicates any preservation treatment required.
• Need to Catalog/Retro Input
  • Used to indicate that no record is currently on NOTIS.
  • Acts as a visible reminder that the volume has a priority over other materials.
  • Directs that volume is to be returned to Brittle Books when NOTIS work is completed.
• Order Replacement
  • Used by Brittle Books staff to indicate to Acquisitions staff that replacement is to be ordered.
  • Brittle Book Program uses form in "Red Book" of Collection Management.
• Handle With Care
  • Inserted into material being returned to holding location.
    • Requests careful handling of volume by any user.
    • Indicated double-fold test (dft) score, CM reviewer and decision.
    • Allows visible "sighting" of brittle volumes in general stacks for future reference.
    • Decisions are also recorded online.
• Red Star (Planned Deterioration) Policy Letter
  • Sent with each box of materials returned to holding location, refreshing individual locations on policy.
• Intent to Withdraw
  • Message to CM staff that Red Star volumes are in Preservation for re-review prior to withdrawal due to condition.
• Brittle Book Worksheet
  • Used by Brittle Books staff for SOLINET grant materials.
  • Contains bibliographic search information.
  • Stapled to NOTIS bibliographic record printout for shipment.

Forms Used within Preservation

• Double Fold Test
  • Used by Conservation staff to inform Brittle Books staff of dft results.
• Statistics Sheet
  • Form used to track decisions of CM and volume of materials handled in all aspects of Brittle Books Program activity.
    • Provides numbers for online statistics form.
    • Provides numbers for Cataloging statistics form.
    • Provides numbers for CM decision trends and participation levels.
    • designed to accurately reflect the amount of "countable" work completed by Brittle Books Program staff.
• Needs Processed
  • Informs Processing staff that volume needs spine label.
  • Alerts Processing staff that volume has already been reviewed by Brittle Books staff.

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TABLE OF CONTENTS Brittle Books Program Operations and Procedures Manual
REPROGRAPHICS HOME PAGE

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For more information or reference assistance contact the Brittle Books Program at brittle@mail.uflib.ufl.edu.

Last Revised: 1997 October 6