Readying Titles for InterLibrary Loan (ILL) Procedures

• Select titles from "Waiting To ILL" shelves.
• Verify which pages/volumes are needed.
• Re-search OCLC and printout record with holding libraries attached.
• Fill out loan request form and attach OCLC/holdings.
• Place a duplicate copy in the volume (write the OCLC # on the dupe). Date the form.
• Charge volume(s) to "ILL in process" patron id and shelve on "ILL in process" shelves, in date order.

Deliver Request to ILL Department

• Attach cover note explaining what is needed and why.
• Deliver completed forms to ILL.

Receiving Requested Material from ILL

• Upon receipt of material from ILL verify that all requested materials for the title were received.
  • If so, prepare to place title in filming queue.
    • If replacement pages were needed, decide whether to photocopy the pages or film the borrowed book. Consult Unit Head.
    • If pages are to be filmed, photocopy appropriate pages and place in a folder to prevent bending.
  • If not, place volumes on Unit Head ILL Shelf for immediate decision about reproduction status.

Periodic Review of Materials on Request

• Review requests that are more than 60 days old.
  • Check on status in ILL.
  • Refer volumes to Unit Head by placing on Unit Head ILL Shelf with notation of initial request date.

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TABLE OF CONTENTS Brittle Books Program Operations and Procedures Manual
REPROGRAPHICS HOME PAGE

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For more information or reference assistance contact the Brittle Books Program at brittle@mail.uflib.ufl.edu.

Last Revised: 1997 October 16