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Digital Library Center
Smathers Libraries
University of Florida
P.O Box 117003
Gainesville, FL 32611 USA
P: 352.273.2900
F: 352.846.3702
DLC@uflib.ufl.edu
TABLE OF CONTENTS
General Information: Brittle Books ProgramNOTIS: Methods and Guidelines
Printed Forms and Stamps Used for Brittle Books
All Incoming Materials
Brittle Book Filming Grants and their Special Routines
Surrogates of Special Collections Materials
Searching Bibliographic Tools
Database Input and Updates
Replacement Ordering and Cataloging
Cataloging University of Florida Preservation Surrogates
Preparing Targets and Generating Lists
Shelving and Using Materials within Preservation
Physical Preparation for Filming of Brittle Books
End-Processing Materials
Statistics
Other Procedures
General Information: Brittle Books Program.
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Overview of Brittle Books Program
Definition of Brittleness
Determining Appropriate Test for Brittleness
Standard "Double-Fold" Test to Determine Brittleness
Standard Flex Test for Rare/Glossy Materials to Determine Brittleness
NOTIS: Methods and Guidelines
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How to Use NOTIS
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General Information
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General Search Techniques
NOTIS Number
Call Number
Author
Title
OCLC Number
035 Field
Barcode
Authority Records
Item Records
Volume Holdings
Order Records
Working with Item Records
Circulation Mode Public Mode
Returning from Unfamiliar NOTIS Partitions
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NOTIS Record Identification
Selecting from Conflicting Information
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Multi-volume Sets
Works Bound Together
Duplicate Records
Duplicate Copies
Various Editions/Formats
Titles already Available in Reformatted Versions
Brittle Books Circulation Useage Duplicate Records: Selecting and Marking for Purge
Printed Forms and Stamps Used for Brittle Books
- Workflow Management Forms Used by the Brittle Books Program
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Forms Used by Preservation Department Staff and Others
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Brittle Books CM Review
Transfer to New Location
Need to Catalog/Retro Input
Order Replacement
Handle With Care
Red Star message
Intention to Withdraw Form
Brittle Book Worksheet
All Incoming Materials
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General Procedures: Incoming (Non-Grant) Materials
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Overall Book-Handling Reminders
Incoming (Non-Grant) Volumes Collection Management Review of Brittle Materials
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Preparation for Collection Management Review
Shelving Brittle Books for Collection Management Review
Distribution of Collection Management Review Decisions
Brittle Book Filming Grants and their Special Routines
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Summaries of Brittle Book Grants
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NEH/RLG GCMP 2: Caribbean Basin
SOLINET/ASERL Brasiliana and Africana
NEH/RLG-GCMP4: Defoe and French Drama
SOLINET: Works Project Administration material
SOLINET: Theology Collection
Surrogates of Special Collections Materials
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Selection of Special Collections Materials for Reformat Consideration
Handling of Special Collections Materials by Preservation or Digital Library Center Staff
Marking the Original to Show Surrogate Available
Marking the NOTIS/WEBLUIS Record to Show Surrogate Available
Searching Bibliographic Tools
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Procedures for Searching Brittle Materials
Searching Books In Print (BiP)
Searching RLIN
Searching OCLC
Database Input and Updates
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NOTIS
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Queueing and Dequeueing
Updating MHLDs (Updating NOTIS to Reflect Filming)
Replacement Ordering and Cataloging
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Ordering Replacement Titles for Brittle Materials
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Removing Commercially Available Titles from the Filming Workflow
Filling Out the Paperwork for an Order
Updating the REPL Database
Shelving the REPL ORDERED Materials
Forwarding Order Requests to Acquisitions
Receipt of Orders Placed
Cataloging University of Florida Preservation Surrogates
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Cataloging Needs for Preservation Surrogates
OCLC Constant Data Record Creation
Microfilm Constant Data: Monographs
Digital Constant Data: Monographs
Preparing Targets and Generating Lists (Using FILMLOG)
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Preparing Large-Print Targets
Preparing Bibliographic Record targets
Preparing Quality Control Reports
Generating a Packing List
Generating a Chronological List
Generating a Union Catalog
Shelving and Using Materials within Preservation
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Materials Awaiting Bibliographic Searches
Materials Awaiting Filming
Materials Awaiting InterLibrary Loan
Patron Requests
Physical Preparation for Filming of Brittle Books
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Repairing Materials to be Reformatted
Loosening Materials to be Reformatted
Noting Irregularities That Affect Filming
Removal of Circulation Materials From Brittle Books to be Microfilmed
End-Processing Materials
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Reformat Currently Available
Titles Ejected From Filming Queue (UNDO's)
Final Processing Prior to Forwarding Materials to Proper Holdings Locations
Mailing Materials to Proper Holding Locations
Withdrawal Procedures
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Planned Deterioration: Guidelines for Withdrawal
Materials Retained After Reformatting: Guidelines for Withdrawal
Retention of Illustrations Only
Handling "Red Star" Materials
Statistics
Other Procedures
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Preservation Photocopying
Copy-flo [Preparing for Binding]
Faxing
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Preparing Information for Faxing
Using the Fax
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Uploading
Downloading
FTP Procedures
