Stamps Currently In Use

• Red Star
  • The Red Star is the only Brittle Books Program stamp that is currently in use.
  • The Red Star indicates that the volume is being retained until physical condition requires withdrawal.
  • There is no such thing as permanent retention of a volume in circulating collections. Heroic conservation treatment is merited only by items in Special Collections..
    • The volume, if not reformatted, may be re-reviewed by Collection Management (CM) prior to withdrawal.
    • Special Collections staff review materials for transfer into Special Collections.

Stamps Previously Used

• All previously used stamps are obsolete and materials containing them will be given another review.
• Previous stamps include:
  • This volume has been microfilmed by the University of Florida...
    • Used to denote titles filmed by UF, the film adhering to current preservation standards.
  • This title has been filmed by another institution... or Reformat Available
    • Used to denote titles that were filmed by someone other than UF.
      • May be film adhering to current preservation standards.
      • May be film for which filming standards are unknown.
      • Previously, Brittle Books did not distinguish by probable quality of film and marked all titles as "currently available".
      • Currently, only film produced after 1987 is considered "currently available" and appropriate for purchase attempts. Older film has generally proven "unavailable" for purchase.
      • Reformat Available might also indicate reprint available.
  • Happy Face(s)
    • Used to denote that volumes were handled (but no action taken) by brittle books (used in 1991-92 as a temporary measure).
  • This volume has been reviewed by...
    • Used to record review had occurred, implying result was "retain, do not reformat".
    • These volumes are being re-reviewed as they enter Preservation due to further deterioration.
  • This Volume is to be Retained Permanently
    • Used to record Collection Management directive that volume will be held permanently.
    • These volumes are being re-reviewed as they enter Preservation due to further deterioration. Current policies do not permit "permanent retention" unless transferred to a Special Collection.
    • These volumes may or may not have been filmed prior to return to primary holding location, per Collection Management instructions.
  • Physical Condition of This Volume Has Been Reviewed by Preservation..
    • Used to denote that volumes were handled (but no action taken) by brittle books (used in 1990-91 as a temporary measure.)
  • CM Decision: Retain, Do Not Reformat
    • Used to record CM decision of planned deterioration.
    • These volumes are re-reviewed as they enter Preservation due to further deterioration.

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TABLE OF CONTENTS Brittle Books Program Operations and Procedures Manual
REPROGRAPHICS HOME PAGE

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For more information or reference assistance contact the Brittle Books Program at brittle@mail.uflib.ufl.edu.

Last Revised: 1997 October 6