GOALS OF THE PRESERVATION
DEPARTMENT
Fiscal Year 1999/2000
REPROGRAPHIC TREATMENTS
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- GOALS:
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Preservation Department Home Page
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Review Filming Priorities and Commitments.
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
- Objectives:
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- Develop a complete but updateable list of projects and regular work queues with timelines and deadlines, in order to
ascertain best filming queue.
- Define priorities and develop plan to most efficiently achieve timely results.
- Develop an action-date system for notification of upcoming activities.
- Progress:
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- 1999 July 15. List of projects and work begun.
- 1999 Aug. 20. Listing of projects and development of timelines continues.
- Fall 1999 Completion of USNP anticipated,
USAIN ramping up, non-grant filming prioritized.
- Spring 2000
Timelines projected on paper. Database development postponed due to
high priority of designing, testing and migrating to the new
Filmlog-Lazarus-Reprosaurus database.
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Review OPS Task Assignments and Schedules
to Maximize Use of Both Cameras.
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
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- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[analog workflow]
- Objectives:
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- Review workflow to facilitate fullest possible use of cameras, with
respect to budgetary considerations.
- Develop schedule for OPS to best utilize cameras while maintaining appropriate
separation of the various project budgets.
- Develop generic area (analog, brittle book, grant] position descriptions for general OPS staff.
- Progress:
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- 1999 July 15. Awaiting fall work schedules of OPS assistants.
- 1999 Aug. 20. Listing of tasks begun and discussion of
cross training initiated for tasks within the unit.
- 2000 Spring. Students trained to cover multiple priority tasks.
- 2000 Summer. Completely new staff of students. Training begins again. Cameras
busy between 30-70 hours weekly, dependent on student scheduling.
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Continue Development of Databases
and Online Support (Reports, etc.) .
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
[general workflow; brittle books workflow; grant workflows]
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[analog workflow]
- Objectives:
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- Identify tables and/or databases that would enhance workflow and allow
further automation of processes including microfilm sales, target preparation, etc.
- Develop profiles for the identified additions.
- Develop the additions themselves.
- Progress:
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- 1999 July 15. New documentation being written and current databases being reviewed.
- 1999 Aug.20. Reports being created and new tables developed for existing databases, especially for USNP materials.
- Late 1999/early 2000 Lazarus, an interim
reprographics database, constructed by Gus Clifton in
Microsoft Access. Lazarus replaces Q&A.
- Early 2000 Systems Department continues to work
on SQL version of Lazarus, code named Reprosaurus. Will
preview March 2000.
- 2000 Spring. SQL database in test stages. Much development of reports and queries remains.
Some redesigning necessary to allow full spectrum of use of data for sales and grant oriented updates.
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Continue the Eric Williams Project Microfilming
Component.
- Associated Library Goal:
- [to be listed]
- Primary Contacts:
- Erich Kesse (erich@mail.uflib.ufl.edu)
[consent/rights acquisition]
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
[bibliography/survey]
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[filming assistance]
- Objectives:
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- Continue gathering U.F. holdings using bibliography,
prepare them for microfilming, and
microfilm after rights issue decided.
- Develop proposal for additional filming
of texts by, about or related to Eric
Williams.
- Progress:
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- 1999 July 1. Continuing gathering of titles held by
U.F. Some remain missing from holdings locations.
- 1999 July 1. Rights still not decided.
- 2000 March No progress to report
- 2000 Spring. Remains in limbo.
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ContinueSOLINET and Other Granted Microfilming Project(s).
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Cathy Mook (Cathy@mail.uflib.ufl.edu)
[P.I.]
Nelda Schwartz (neldas@mail.uflib.ufl.edu)
[daily operations]
SOLINET/NEH CPMP4 Theology Grant
- Objectives:
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- Maintain shipment schedule as submitted in
SOLINET/NEH CPMP4/Theology grant proposal.
- Remain current with NOTIS updates for materials filmed and
returned by SOLINET for CPMP4/Theology grant.
- Complete CPMP4/Theology grant this fiscal year as scheduled.
- Progress:
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- 1999 July 1. Theology Phase 2 shipments on schedule.
- 1999 July 15. : NOTIS updates continue as filmed materials arrive from SOLINET.
- 1999 Aug.20. NOTIS updates completed for phase one materials; nearly current
for Phase 2 received from SOLINET. Shipments continue on schedule.
- 1999 February Was asked by SOLINET to
provide 100 additional titles. Was able to comply.
- 1999 March Last shipment of Theology shipped to
SOLINET.
- 2000 Spring. Continue to receive shipments from SOLINET. Continue updates and reel processing.
- 2000 Summer. Continue to receive shipments from SOLINET. Continue updates and reel processing.
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SOLINET/NEH Slavery Grant
- Objectives:
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- Receive award and begin workflow for maintaining schedule.
- Progress:
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- 1999 July 15. Awaiting firm award and scheduling for grant.
- 2000 Spring. Award confirmed, schedule received.
- 2000 Spring. Jeffrey Barr delivered the first batch of candidates for the
July 15 first shipment. The Law Library delivered other candidates
which Barr will review for appropriateness.
- 2000 Summer. First shipment is prepared for mailout.
NEH Preservation and Access for American and British Children's Literature, 1850-1869
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Objectives:
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- Receive award and begin workflow for maintaining schedule.
- Progress:
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- 1999 July 1. Awaiting award notification for grant.
- 2000 Spring. Award received. Grant begins in October. Brittle Books staff
will perform the bibliographic searches for all titles prior to filming
and provide targeting packs for the microfilmer.
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Complete RFP for Outsourcing
Brittle Books Microfilming.
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Cathy Mook (Cathy@mail.uflib.ufl.edu)
[final draft, microfilming]
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
[draft]
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[review filming specification]
- Objectives:
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- Identify materials suitable for
outsourcing, selecting from materials
already prepared by Brittle Books Program
staff for microfilming.
- Develop RFP for outsourcing selected
brittle books.
- Progress:
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- 1999 July 1. Draft in review.
- 1999 Aug.20. Review of other Institution's RFP's continuing. Decisions on
activities desired and whether to be all inclusive (processing with or
separate from duplication) in discussion.
- 2000 March RFP planning on hold.
Might look at issuing 2 contracts (less than $24,999 each)
rather than going through elaborate bid process.
Backlog currently being filmed using P.O.'s.
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Continue
Grant Funded Filming.
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Cathy Mook (cathy@mail.uflib.ufl.edu)
[project management]
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
[filming queue]
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[daily operations]
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NEH's USNP-Florida Newspaper Microfilming
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Objectives:
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- Continue USNP-Florida newspaper microfilming as scheduled by NEH-awarded
continuation project.
- Progress:
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- 1999 July 1. Collection of
original documents from around the state
continuing as scheduled.
- 1999 July 15. Discussion of next newspapers in queue and method of acquisition discussed..
- 1999 July 15. : Processing of filmed materials will begin upon receipt of PO for this Grant.
- 1999 Aug.20. Filming of current in-house grant titles (Brooksville, etc.)
continues. Decision of possible refilming of one title forthcoming.
- 1999 Aug. 20. Most of the to-be-filmed Cuban exile papers retrieved from
Miami. Collation, flattening and inventory to begin immediately.
- 1999 December Filming on USNP completed.
Database and NOTIS entries continue into Spring 2000
- 2000 February 16 USNP wrap up party held at
University of Miami.
- 2000 March Martha Hruska, Grant PI, writes
final report. State wide Newspaper database
posted to the Web at http://web.uflib.ufl.edu./fnp/ . Check it out!!
- 2000 Spring. Extension granted to film more titles, using remainder of money.
Titles present in the Preservation Dept. have been checked in and
prepped for filming.
- 2000 Summer. Filming of
titles begins. Other newspapers are to be delivered soon. Some will be
outsourced to Micrographics, Inc., if physical condition permits.
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USAIN Microfilming Grant
- Objectives:
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- Complete USAIN microfilming grant as scheduled.
- Progress:
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- 1999 July 15. Collection of
original documents continuing as scheduled. 400 titles prepared for microfilming.
- 1999 Aug.20. Materials being reviewed by Conservation prior to filming.
- 1999 Fall Cataloging progresses
slowly. Filming begins in November.
- 2000 Spring Cataloging and Filming
continue. Web site created. No cost extension
of grant ending date from July 200 to December 2000
granted.
- 2000 Spring. Title gathering continues. 1000 volumes in database as filmable. Serial cataloging begins in earnest.
- 2000 Summer. Temporary monograph cataloger brought on board. More titles gathered. ILL procedures begin.
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Continue Regular Queue Newspaper
Filming.
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[daily operations for filming]
- Nelda Schwartz (neldas@mail.uflib.ufl.edu)
[reviewing queue]
- Objectives:
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- Resume filming of the regular queue newspaper titles.
- Progress:
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- 1999 July 15. Filming remains suspended for the duration of the USNP filming project.
- 1999 Aug.20. Priority list being compiled for earliest possible filming queue opening.
- 1999 Fall Filming on African back log
begins.
- 2000 Spring Filming on African backlog
nears completion. Judaica is next in line, per requests from
Special Collection staff. Some LAC priority titles are outsourced
to Micrographics, Inc..
- 2000 Summer. Filming of queue continues, interspersed between USNP titles, sharing the same camera.
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Complete Microfilm
Regeneration Project.
- Associated Library Goal:
- [to be listed]
- Primary Contact:
- Gus Clifton (gusclif@mail.uflib.ufl.edu)
[daily operations]
- Objectives:
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- Regenerate and archive all previously identified
remaining microfilm negatives selected for regeneration.
- Progress:
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- 1999 July 15. Storage
blankets opened for the fiscal year and
extended to accommodate additional
regenerated film together with additional
annual master microfilm production.
- 1999 July 15. Retrieved all identified regeneration candidates for temporary
housing in Preservation to enable cost and shipment schedule estimates.
- 1999 Aug.20. Submitted list of remaining reels to Special Collections for
prioritization as only approximately half can be completed this fiscal
year due to budget constraints.
- 2000 Spring $30,708 is awarded to
Preservation via carry forward funds to finally complete
regeneration project and begin to outsource filming
of substantial brittle books backlog. Much rejoicing
in department.
- 2000 Summer. Most of film regeneration completed.
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