CHOOSING THE CORRECT PATRON ID FOR BRITTLE BOOKS.

• Brittle Books uses several patron id's, each having a specific function:
  • Brittle Books Cards.
    • Used for all incoming volumes, to immediately identify the materials as being detained by Brittle Books. A user message is displayed to the NOTIS public view.
    • Used for non-grant brittle books remaining in the Preservation Department Reprographics Unit (in the Brittle Books arrearage awaiting selector review, cataloging or reformatting).
    • Currently using:
      • To Be Reviewed, for all new incoming materials.
      • Photocopy, for all materials awaiting photocopying.
      • Recharged, for all materials renewed from Circulation lists.
      • Replacements to Order, for all materials awaiting replacement order.
      • Replacements Ordered, for all materials awaiting replacement arrival.
      • To Be Filmed, for all titles awaiting filming.
      • Special Collections Review, for all titles needing review by Special Collections staff.
      • To Fetch, for all titles needing additional volumes pulled from the primary location.
  • Reprographics Materials Cards.
    • SOLINET cards.
      • Used for all materials from the main circulating collections proven suitable for SOLINET grants, through post-filming review.
      • Informs NOTIS patrons that the volume is "out for filming", while inviting user requests.
    • Brittle Books cards have a renewal periods of approximately two years and a theoretical limit of 500 charges per card.

CHARGING BRITTLE VOLUMES.

• Every volume held by Brittle Books is cataloged on NOTIS and recorded as temporarily detained in the Preservation Department, either through a charge or user message.
  • Item ID.
    • Item id's (barcodes) are placed in every volume for which it is appropriate, and are charged to a Patron ID of the Brittle Books Program, according to disposition (Non-Grant, SOLINET, etc.).
    • Each volume has a separate item record and item id or barcode.
    • Item records for volumes in a multi-volume set include enumeration and (if appropriate) chronology.
  • User Messages.
    • Brittle Books is unable to charge items to some locations (Reference, Special Collections, etc) so must identify holding the volume on NOTIS through use of a user message.
    • To display to the public, the user messages (um notes) must be the first note present in the field, and should be separated from any other notes by a delimiter "a".
• Any material held by Brittle Books on the premises may be used by the Patron.

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TABLE OF CONTENTS Brittle Books Program Operations and Procedures Manual
REPROGRAPHICS HOME PAGE

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For more information or reference assistance contact theBrittle Books Program at brittle@mail.uflib.ufl.edu.

Last Revised: 2003 October 20