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Building Digital Collections

The following information is necessary to develop a budget for a digitization or digital collection project proposal.

Title:  
Date needed by & reason: Class, exhibit, donor request, no deadline
Source of funds: Departmental endowments, donor, grant, etc.
Holding Institution: UF Materials, digital acquisition/archiving
Departmental priority:  
Project abstract: 250-500 words covering the theme/subject area and purpose.
Quanity and Scope of the project:

Size and scope of what is being proposed for digitization.

Type of material: photos, books, audio, video, etc
Type of content: color pages, black and white, audio interviews, music
Media Format: reel to reel, from microfilm, from slides, etc.
Size: in inches for page size to determine if large format equipment is needed; and/or length in minutes for audio/video
Uniqueness
Condition: brittleness, preservation needs
Copyright status
Metadata available (catalog record, spreadsheet, none, etc.). Is there a title, author, and date for each item? If not, is there a finding guide with this information?
Connection to Existing Collections: How does this collection enhance existing library collections, departments or research at UF?
Audience for the digital project: Which departments, colleges, and particular researchers at UF and in the state of Florida, in the region, worldwide?
Possible partners: What other libraries or groups may be digitizing it or in partnering (local museums, public libraries, publishers, community groups)?
Is any of the material already digitized and online from potential partners?
Workload impact for your and other departments: Will Special Collections need to create a finding aid?
Will cataloging need to catalog materials and if so, how much will be original cataloging?
Will the materials need Conservation work?
What will the impact be for your department?
How will users interact with the collection? In answering this, please explain any special needs for this project that are not supported by the current UF Digital Collections System. Please also explain any desires related to additional functionality. How would the project being proposed benefit from being mapped, in motion, data mined, etc?
Resource commitment; initial and ongoing: Digital collection management requires collection creation, ongoing curation, and patron and partner assistance.
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