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Faculty Governance at the University of Florida Libraries

Minutes - August 16, 2011, 2:00pm

Smathers 1A  

Current LFA President Naomi Young presiding;Dan Reboussin, Immediate Past President, present at podium.

Current LFA President Naomi Young presiding;
Dan Reboussin, Immediate Past President, present at podium.

Announcements:

Missy Clapp will be the LFA Secretary starting September. David Hickey agreed to record the minutes for this August 16 meeting.

Chair’s Report:

Naomi Young attended the campus Senate Steering Committee meeting: evaluating the RCM process, the impact of this year’s budget and graduate education were topics discussed.

LFA attendees were urged to attend, or watch the live stream of, the August Senate meeting in which President Machen delivers his State of the University address. The Senate website is being overhauled, so viewers are cautioned that the streaming video may not be working as well as it should.

David Schweider is the new Political Science Selector in Library West.

Administrative Update (Judy Russell):

The late-breaking situation regarding the potential closing of the separate AFA and Music Libraries was described in detail. The College of Fine Arts has a significant space problem, and the first CFA faculty meeting of the year taking place today will be focused on this issue. Smathers Libraries will work closely with all appropriate groups to do whatever is necessary to ease the situation. The understanding is that to free up space for AFA and Music collections in the H&SS Library, low-use items will have to be moved off-site, including print journals and the third floor reference collection. The ongoing JSTOR analysis will be critical.
 
Questions:
Q. How long will CFA be given to address this space deficiency?
A. The CFA Dean will need to develop a plan to respond to in the need for additional space.
Q. How [should one] respond to faculty in Music who will wonder where their materials will be going?
A. I believe we can make space in Library West: low-use print materials have always been a target for moving off-site, but lots of planning needs to be done.
Q. The spaces occupied by AFA and Music have always been charged to Smathers Libraries, so when the materials are moved, these spaces and associated charges will go off our books and back to CFA? Also, AFA Library differs from H&SS in that the materials are generally higher-cost, and processing is higher for these materials.
A. Smathers Libraries will get the funding to do what needs to be done. Also, Ann Lindell and Robena are expected to identify the possible low-use materials in AFA and Music respectively, so that these items can be moved to storage.

Market Equity (ME) Plan:

Brian Keith distributed the “Faculty Market Equity Plan of August 16, 2011” report to those present (please see accompanying document).

Laurie Taylor moved that this Market Equity proposal be accepted. All in the room approved it.

Judy will meet with the Provost this week, with preparation of the storage facility high on the list. A projected shortfall in the materials budget has been sent to the Provost, reflecting how the library cannot operate adequately on flat budgets. She will also be discussing library fees with the powers that be.

LFA Committees:

Jane Ann Carey discussed this year’s Travel Committee procedures. She urged everyone to submit travel money requests as soon as possible. There are two occasions where approvals will be made, once in fall and once in spring.

New Business:

Naomi will be Chair of the Infrastructure Council this year. Through this and her presence in the Faculty Senate, she will be able to monitor shared faculty governance in such concerns as the AFA/Music space quandary. Naomi will be able to keep Scott Nygren, this year’s Senate President, aware of developments in the process.

Brian reminded everyone of the Library Convocation on Thursday Aug. 18 from 2 to 4 PM. The Budget Reports from June 30, 2011 will be posted on the LFA website, to ensure full transparency in these issues.

Adjournment:

The assembly ended at 3:25 PM

 

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