MMM Minutes 2/3/00

Minutes of Smathers
Middle Manager's Meeting
February 3, 2000

Present: Rich Bennett, Gary Cornwell, Michelle Crump, Carol Drum, Barry Hartigan, Yael Herbsman, David Hickey, Dot Hope, Martha Hruska, John Ingram, Tom Minton, Cathy Mook, Richard Phillips, Carol Turner, Jan Swanbeck, Carol Whitmer
Time Standards for Library Work Stations
  1. Time/date settings on Library work stations need to be in sync. For security purposes, they need to be in sync to the minute.
  2. There is a freeware program, D4, that will synchronize time and date. It runs in the background on Win'95, Win'98, Win 2000 and NT.
  3. Set up of the D4 freeware will be covered in today's Liaison Meeting. We would like it to be distributed throughout the library organization as soon as possible.
  4. D4 will help with electronic calendar time-keep as well, synchronizing time zones and recalibrating the time on a periodic basis.
ATC Search Facility
  1. The author-title-call online search facility to be used as back up if the current system goes down is now in the beta-testing phase.
  2. It will eventually run on a Linux Squid-Proxy server, one per building.
  3. There are still some security problems on the print side of the Somba server at the moment.
  4. It takes over 24 hours to download the latest version of the FCLA files. We will probably be updating the ATC monthly (instead of daily) due to the time required to download the records.
  5. The ATC program is in standard Windows format - there will be a icon for the shortcut to it on the desktop.
  6. The ATC will search over 2 billion records - over the server then over the network.
  7. The program is scrollable for the entire database. It is cut & paste-able.
  8. We have an update to sizing software on order that will help with sizing the program.
  9. ATC is to be used as an emergency backup - it includes Documents, LAC, DLC data. It does not contain the Health Science or Law School information. Everything in our collection should be available.
  10. The ATC is currently performing at a fast speed because its features are limited - we don't want to add more features that will result in decrease in performance speed.
  11. The ATC program needs to be installed on individual work stations. Bill suggests that each department send a SYSHELP requesting instructions for their departmental liaison to learn how the installation process.


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Last updated February 4, 2000
by Debra Harris
debharr@mail.uflib.ufl.edu