MMM Minutes 3/2/00

Minutes of Smathers
Middle Manager's Meeting
March 2, 2000

Present: Rich Bennett, Robena Cornwell, Trudi Di Trolio, Carol Drum, Barry Hartigan, David Hickey, Dot Hope, Martha Hruska, John Ingram, Tom Minton, Cathy Mook, Richard Phillips, Betsy Simpson, Jan Swanbeck, Carol Turner
Liaison Training
  1. Liaison training session was been scheduled for next week.
  2. There will be two separate sessions to allow for staff scheduling.
  3. There will be two meetings per session.
  4. Will review appropriate forms, troubleshooting, etc.
  5. We are eventually looking to automate this information by making it available online.
Windows 2000
  1. Bill & Suzy attended a meeting about Windows 2000 in Tampa yesterday and discovered the implications are far reaching.
  2. Microsoft did not even train their own support staff on the mechanics of Windows 2000. They hired a firm to train their own employees. This firm conducted the meeting in Tampa.
  3. The implications are most far reaching for the network and active directory. The directory requires entries for all organizational entities. All individuals have to be listed, each require permissions. We will have to get a template of the Library organizational chart in place ahead of time.
  4. This will be a bit different than NT. It needs to be more systematic.
  5. We don't anticipate using Windows 2000 for a while. The servers will be upgraded first, probably by this summer. Staff machines will come next, probably by the fall semester or the end of the year. Public machines would follow.
  6. Windows 2000 has enough control at the software level that it will not require Centurion Guard, etc. This should eliminate Public Services having to look over the public work stations.
  7. Microsoft has forgotten some administrative details. Patches have not been announced yet.
  8. The majority of staff machines should be at the level to run Windows 2000. At most, they may need some memory upgrades.
Change of Vendor
  1. We have decided to change vendors with our next purchase of work stations.
  2. We've been experiencing difficulties with Gateway - we can't seem to get in contact with them for service or parts and have had a number of errors in shipments.
  3. We recently had four separate shipments on one order for DLC, due to Gateway's inability to ship according to spec.
  4. Coinciding with this development is the fact that Dell is pushing into the education market. Dale recently received information from them to this effect. Looks like Dell would be a better deal at this juncture - their prices are lower than Gateway.
  5. Most of the staff seems comfortable with the idea of mixed hardware. The Gateway shipments change all the time anyhow.
  6. We will place our next order of work stations with Dell. They will be at minimum capability to run Windows 2000. Dell has historically had the best reputation for reliable service.
Seminar for Home Computer Buyers
  1. Bill will be conducting a seminar giving advice on how to buy a home computer, since there is a demand for such an event.
  2. It is impossible to give a hard, fast recommendation for a specific brand. Major models are changing about every six months.
Mobile Equipment Procedures
  1. Martha has come up with a draft to document laptop/computer equipment checkout procedures.
  2. The Library needs to monitor all equipment that can be checked out. A record must be kept of where it is at all time.
  3. Individual departments will be responsible for monitoring their own equipment according to these guidelines. The record of location must be accessible to the whole office at all time.
  4. Need at least one day advanced notice for laptop checkouts.
  5. Eventually we hope to get the mobile equipment checkout procedure online in Outlook so a user could look to see if a particular item was reserved on a given date.

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    Last updated March 2, 2000
    by Debra Harris
    debharr@mail.uflib.ufl.edu