MMM Minutes 5/18/00

Minutes of Smathers
Middle Manager's Meeting
May 18, 2000

Present: Joe Aufmuth, Rich Bennett, Gary Cornwell, Robena Cornwell, David Hickey, Dot Hope, Erich Kesse, Richard Phillips, Jan Swanbeck, Carol Turner
Love Bug Virus
  1. Bill passed out a text copy of the Love Bug virus.
  2. The virus spread so rapidly that it took the Virus Scanning companies a long time to catch the bug and devise the appropriate protection.
  3. We were pretty heavily infected and it happened fast. There was not much we could do to cope at the time.
  4. Microsoft has announced it will be reducing the functionality of Outlook and Internet Explorer.
  5. Liaisons have been staying very busy keeping up with the latest anti-virus upgrades. The latest O2K patch runs very quickly, but is important.
  6. We've ordered a new piece of anti-virus software for the server, it's the leading product on the market - but a counter attack has probably already been devised.
  7. The outlook is just as bleak with home computers. The fundamental preventative measure is to not open any attachment or email if you do not know where it came from. These bugs are socially engineered to entice you to open them - a love message, an invoice, etc. There's currently a "South Park game evaluation" virus going around that targets kids.
  8. Systems is urging all staff members to report any possible viruses. Some may prove to be hoaxes, but if they are legit, we do want to warn people as rapidly as possible.
  9. Setting the security level to high on Outlook and your browser is a good idea.
  10. Ultimately, the TCPI computer language is fundamentally insecure. Changes may occur, but not for a long time.
Proxy Server
  1. We use the proxy server to keep patrons from accessing email sites on certain machines.
  2. Lately we've been getting a lot of people using our machines for the "Click for a Penny" sites - they go to a number of sites and click on the banners to receive a penny per click. The traffic they are generating is clogging up the network.
  3. We have added a number of those sites to list of forbidden locations on the proxy server.
  4. An address has to be checked against the list before it can be connected. The longer the list, the possible longer connection time. We've recently extended the list from 50 to 70 sites.
  5. We need to make sure the email machines have the unfriendly browser message popping up when patrons try to access blocked sites.
Power Outage
  1. There was a campus-wide power outage last Friday. It affected all of the libraries except Education and West.
  2. The outage knocked out the mail web server, NT2 & NT5. Files on these servers were not accessible.
  3. All public printing was locked out. The Xerox server is fragile. It took forever for it to come back up - the public print server did not want to talk to the print release station.
  4. Spent much of the day on Monday working with Xerox to rectify the situation.
  5. The Library Web site was down for some time. The power outage was longer than the NT8 server battery backup.
  6. The power outage was not caused by weather condition - rather, something blew an underground powerline. It was an internal error.
  7. The emergency generator in the back of East did not come on. Bill will discuss this with Facilities.
  8. Bill notes that this is the time of year that Physical Plant likes to do special projects since the student population is down. Be aware of them using electrical outlets that may become overloaded.
End of the Year Purchasing
  1. Another shipment has been ordered from Dell.
  2. There have been delays with some of our orders after leaving Systems.
  3. Erich has been experiencing delays on a scanner order that left Systems a while ago.
West Wiring
  1. Wiring & phone drops in West have been handled by Facilities.
  2. The phone switch has not been delivered yet.
  3. According to Rob Roberts, the project is on schedule for completion on May 22.
  4. Facilities chose a completely different company to provide the West telephones. The West phone system will not be integrated with the one in East.
  5. The 2nd floor closet in West will not be the nexus of the building anymore. There will be a single-fiber distribution switch distributing from the closet to local areas. This should reduce the congestion in West.


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Last updated May 22, 2000
by Debra Harris
debharr@mail.uflib.ufl.edu