MMM Minutes 6/15/00

Minutes of Smathers
Middle Manager's Meeting
June 15, 2000

Present: Denise Bennett, Rich Bennett, Gary Cornwell, Robena Cornwell, Trudi DiTrolio, David Hickey, Martha Hruska, John Ingram, Ann Lindell, Tom Minton, Cathy Mook, Carol Simpson, Carol Turner
Library System Review Process
  1. The System Review process is currently ongoing.
  2. Funds are enroute to FCLA, we'll need to get with UF Purchasing.
  3. The plan will have to go by Legal first, may run into some delay.
  4. The request should be sent out by August 11, should get the response in by August 18.
  5. Will have to go through a whittle-down process for the vendors.
  6. Vendors should be able to give their demos by October.
  7. We'll have site visits to the vendors giving the demos & to other Libraries that run their systems.
  8. Hopefully there will be a decision on the System by the spring of '01, with the funding rolling in July.
  9. Right now it has been approved for 3.75 million dollars, not the 8.4 million that was requested.
  10. The money won't be allocated until there is proof that the plan has been implemented.
  11. The hardware to run the System will have to be bought from the vendor. It will have more customization at the client & local levels.
Email Attacks
  1. There was a recent rash of junk mail & spamming.
  2. We've installed software that scans at the server.
  3. One of the side effects has been that at least one person's email was not sending out mail because her computer was infected & all of the infected mail she was sending out was just eaten up. It gave no notice that it was not being sent out. The only way to figure this out was to look at the server log. The user had not done any of the virus scan updates to her computer.
  4. We had the scanner scan old email that had been stored on the server from 1999. It purged a few hundred emails that were infected from that long ago.
  5. The software removes & destroys the virus. We'll leave it active and occasionally restrict it when there is a rash of active problems.
  6. We had some problems with attachments, where the scan became a little too aggressive & would not allow any attachments to be opened. This situation is now under control.
  7. We are now in better shape from possible virus infection through the use of this software. This company is the fastest at updating scans for new viruses.
  8. Each desktop still needs the most up-to-date version of the virus scan.
  9. The rash of junk mail we received today could actually be filtered out, but it's difficult to differentiate between the regular & junk mail. The title can be defined to block it. Perhaps anything with "Good News" or "Good Times" should be blocked. Spam outbreaks will always happen periodically.
Ordering
  1. Work stations, laptops, and PDAs will all be ordered before the end of the fiscal year.
  2. Money that is becoming available to us at this time will more than likely be used for computer purchases, since the vendors are on state contract.
  3. Networking - we still have $15,000 worth of wiring to go in Education, MSL, West & East. We'll be bringing wires to the closets and to the switches in East. As soon as the West phone & data wiring is complete, the new projects will start.
Campus Networking
  1. There are plans in the works to provide wireless, outside access to campus in the area from University Avenue & 13th Street to the Reitz Union. Perhaps complete campus-wide outside access within three years.
  2. Neither the wireless computing standards nor vendors been decided on yet. It would be especially helpful for handicapped & blind users.
  3. No wireless has been planned for inside campus buildings yet. There are some wireless projects in Shands, CIS & Business.
  4. The wireless project may encounter the usual problems of shared media - slow images, less bandwidth when a lot of people are using it. Email, etc. would be feasible, but not live stream video.


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Last updated June 16, 2000
by Debra Harris
debharr@mail.uflib.ufl.edu