MMM Minutes 1/18/01

Minutes of Smathers
Middle Manager's Meeting
January 18, 2001

Present: Rich Bennett, Pam Cenzer, Gary Cornwell, Robena Cornwell, Martha Hruska, John Ingram, Tom Minton, Rich Phillips, Betsy Simpson, Carol Turner, Carl Van Ness
Windows 2K Conversion
  1. Will have a Web site up in the future to document the progress of the Library conversion to Win 2K.
  2. Bill would like managers to start considering what kind of computer resources on the network do we want people to have access to? Up to this point, it has been ad hoc - all permission to everything.
  3. Bill advises to think in terms of group needs - as opposed to individual needs.
  4. We want to have an active directory structure in place - an orderly chart designating specific permissions for each designated group. (Martha notes that we'll have to do this same kind of structuring when we move to the new Library system.)
  5. Win 2K has a Roaming ID feature that allows your individual workstation setup to appear at any remote location where you sign on. The drawbacks include the fact that it has to make a copy of your system and download as well as upload it each time that you sign on. Could be millions of bytes of information and it could take a lot longer then people are used to. Space on the server is not the problem. Most people don't move that much, but it could be handy for when a computer dies - it would reduce the hassles when getting a new machine. This would not work well on old machines and will take more disk space on the central server, but we could allow for it. Tools already exist to clone machines (like in the public areas); the roaming ID is more ideal for individual setup.
  6. We will have hardware free service storage using a base ID of "user storage" that will be spread over multiple servers. Users won't even need to be aware of it. This feature will come later on in the Win2K implementation.
  7. Bill is asking Middle Managers to think about which features of Win2K we will want to use. We need to start planning now. With roaming profiles, Win2K will be a bit slower than Win'95 & Win'98. It would a feature that has to implemented library-wide, not individually. No roaming on a remote basis.
  8. Conversion will start next week at the server level. The migration process is such that you can't go back - there is no downgrade. We are trying to be careful by having one machine set up as a pseudo-server, then bringing up its counterpoint. NT4 will be used as the backup. We'll take it live to Win2K to see if it has any problems then convert the production servers. We'll operate in dual mode, then eventually throw the switch and go fully to Win2K. Once everything at the server level is Win2K, we'll have selected areas try individual workstations upgraded to Win2K. Will start with individuals that can give us good feedback. Hopefully the conversion will move easily. Office will upgrade to 2000 automatically, which should make it easier on liaisons. But we'll have to get the infrastructure in place first.
  9. Whistler - is a new code release of Win2K. It is the next cut, referred to as revolutionary, but it is not that different from Win2K. It isn't even for sure that it will work; it's supposed to be out this summer - we'll not worry about it now.
  10. Public work station security - we hope to get rid of the Centurion Guards and WinShield. Win2K has security built in - there are ways to turn off features at the start menu or upon sign-on. We don't want to have anonymous guest access - people will need to have IDs in order to sign on. Kerberos and GatorLink will have to be in place.
  11. Some laptops may be going out with Win2K. We are working out the access problem. Departmental laptops will be distributed next week.
  1. Virus updates need to be kept up to date.
  2. A Natividad variant appeared yesterday. The first hit was caught at the server level.
Public Printing
  1. Progress has been made in the conversion to NT by Xerox.
  2. We're reasonably sure that the public function is working in the test area in West.
  3. Music will be the next testing ground.
  4. We will continue to expand the conversion as long as the testing areas look solid.
  1. NERDC notified the us that they can make more bandwidth available for the building when necessary.
  2. If we start doing more video feeds then we may need the expanded bandwidth.
  3. NERVM is going away in March. They will be pulling the plug at the mainframe. The software that supports NERVM will be eliminated. Need to make sure you have no mail, listservs or forwards on a NERVM address.
Net Agent
  1. Net Agent is going smoothly.
  2. Probably don't want to make the link to it too prominent quite yet - could make for an overwhelming amount of traffic.
  1. Currently on hold pending wiring to be done by Facilities.
  2. UF is supposed to come out with a campus-wide wireless standard, but it has not done so yet.
  1. Various wiring projects have been encumbered - Journalism, West, etc.
  2. A webcam has been installed outside Library West that will serve to overlook the Plaza of Americas.
  1. Another order for 30 more staff machines will be going out soon.
  2. Hopefully we can get rid of old 133's.

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Last updated January 22, 2001
by Debra Harris