MMM Minutes 9/6/01

Minutes of Smathers
Middle Manager's Meeting
September 6, 2001

Present: Denise Bennett, Rich Bennett, Gary Cornwell, Robena Cornwell, Carol Drum, Leilani Freund, Barry Hartigan, David Hickey, Martha Hruska, John Ingram, Ann Lindell, Cathy Mook, Betsy Simpson, Jan Swanbeck, Carol Turner, Carl Van Ness
W2K Conversion
  1. Proceeding, perhaps a bit slowly. There is no systematic problem with W2K, but every machine seems to have its own idiosyncrasies that require attention.
  2. So far we have converted the third floor of Resource Services, the Music Library and scattered machines in various departments.
  3. Gary brings up some problems they are having with the E3000 machines that were recently ghosted – they had to restart them 20 times yesterday. They are locking up even when they are not in use. He asks if it could be a problem with the ghost image. Bill replies that Systems will take another look at the problem.
  4. Administrative control assigned to liaisons – staff members will not have permission to make changes to the machine without going through a liaison. This will be an adjustment for staff and liaisons alike.
  5. W2K should end any machine tampering – sign-ons are locked down tighter, which should give us more stability.
  1. Fall Orientation to take place next week.
  2. Liaisons set to meet this afternoon.
University-wide User Authentication
  1. The University is pushing towards requiring authentication on every machine at UF. If someone is making networking connectivity, their identity must be known.
  2. The Library number can be used to create identities for patrons. With that access to the library user database, we could conceivably lock them out of recall or check-out if they had an overdue book. UF is leaning towards using GatorOne cards, but will allow the Libraries to use whatever method works best.
  3. Authentication will apply to all offices on campus. Network jacks that are not in use will have to be turned off. They do not want any live connection without a registered machine.
  4. The Libraries are a part of the creative group working on campus-wide authentication.
  5. We still need to figure out how non-patrons will be authenticated.
  6. Once the FCLA system changes, we’ll have to go through all of this again.
  7. Implementation date projected for Spring ’02.
Xerox Public Printing
  1. Public printing is pretty much under control. Xerox had to replace the network interface cards on computers.
  2. Novell and IP traffic was overloaded. When the Code Red virus hit, we were getting about one hit per second. The Xerox machine just died – it could not handle the traffic.
  3. We turned off Novell, which helped to diminish the traffic.
  4. Xerox added more memory to the printers and replaced the interfaces. This should get the jobs through the queue faster and the printers should work more efficiently.
  5. Denise brings up the fact that patrons are now trying to print more complex jobs. Some of the Web pages are difficult to print – professors are using Web editors that are browser specific for printing. The amount of time required to troubleshoot these situations requires patience on the part of both staff and patron.
IT Budget
  1. Unknown at this time – may know this week. There is a SUS Director’s meeting today and tomorrow.

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Last updated September 6, 2001
by Debra Harris