MMM Minutes 11/01/01

Minutes of Smathers
Middle Manager's Meeting
November 1, 2001

Present: Denise Bennett, Rich Bennett, Suzanne Brown, Gary Cornwell, Bill Covey, Michelle Crump, Trudi Di Trolio, Carol Drum, Leilani Freund, Erich Kesse, Ann Lindell, Tom Minton, Cathy Mook, Patrick Reakes, Betsy Simpson, Carl Van Ness
New Virus Hoax
  1. New virus hoax – “Upgrade the Internet” – a variation on of the Internet 2 virus. Solution is to ignore it. As soon as you read something that says to “tell everybody that you know”, then you can pretty much assume that it’s a hoax.
Authentication
  1. Public machine authentication with W2K – there is a lot of preparation to do before those machines will be ready to upgrade.
  2. Hardware upgrades will need to be in place ahead of time. Depending upon the purpose/use of each machine, memory upgrades will need to be done. Bottom line machines should be a 64M. Staff machines should be between 128-256M.
  3. Gary notes that classic LUIS is a memory hog. Bill says that it will be going away in 18 months, in any event. There is a utility problem in keeping the 3270 terminal emulation software up and running with W2K. We’ll need to evaluate the cost effectiveness of keeping it going. Hummingbird is hideously inefficient.
  4. In any event, we need to get our ducks in a row before the public area W2K upgrades. MSL has volunteered to be first with these upgrades. December is the target date. MSL will provide a large test bed and variation of usage.
Software Audits
  1. The auditor general has determined that it is worthwhile to spoke check individual computers for unlicensed software use.
  2. They will just stroll in unannounced and run software that will check to make sure that all the software on the machine is legal.
  3. W2K will eliminate the ability of who can do installations.
  4. Any software violation will get us into trouble. Chain of blame: user, liaison, Bill, Martha then Dale.
  5. Liaisons will have to make users aware of the possibility of audits and managers need to be ready to back them up. If users say they have to have certain software for their job & can’t wait to go through the channels to buy it, liaisons will feel caught. They will need help in the software patrol.
  6. We could put audit software in a read-only area on the server so the liaisons could use it to find illegal software.
  7. CLAS sent out a notice that the auditing is already taking place on campus.
McAfee Replacement
  1. We’ve ordered an 800-seat license for Office Trend software. There was a bit of trouble with the delivery – they sent a 500-seat edition and a 100-seat edition. We’re trying to straighten out the order to provide the 800-user license that we need.
  2. Liaisons will just need to go out to the Office Trend Web page to download the software after removing McAfee. The software automatically updates itself. This will save liaisons a lot of time and hassle.
  3. If it will work with the Centurion Guard, then we will install it on public machines as well. Won’t try it until the December W2K conversion. Next new software addition we may be looking at is a centralized disk defragger. We would load it during off hours to save downtime on computers. Many machines are never defragged – this would also take a load off of the liaisons.


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Last updated November 6, 2001
by Debra Harris
debharr@mail.uflib.ufl.edu