MMM Minutes 12/6/01

Minutes of Smathers
Middle Manager's Meeting
December 6, 2001

Present: Denise Bennett, Rich Bennett, Suzanne Brown, Bill Covey, Trudi Di Trolio, Lori Driscoll, Carol Drum, Leilani Freund, Carrie Hunt, John Ingram, Ann Lindell, Cathy Mook, Patrick Reakes, Betsy Simpson, Jan Swanbeck, Carol Turner
Software Survey
  1. MS Office – we seem to have a lot of extra copies installed on machines. Almost all workstations outside of the public area have it installed. We need to get a count of how many are in use so that we can increase the money for further licensing if necessary. The liaisons will need to take survey of what/how much software is installed in their area.
Malware
  1. BadTrans has followed SirCam. Before that it was the Gone Virus. They are worms or Trojans that propagate rapidly. They are originating from only a few machines but are producing about 2-3 notices per minute.
  2. The new email scanner tries to preserve as much of the mail as possible. It quarantines problem items or attachments and sends out the rest of the message with the virus deleted, so you get the text without the actual infected item.
  3. So far, no one has been infected except for a few people who received the virus through GatorLink, since they do not scan their mail.
  4. . There were some other machines that were still Win’98 and using McAfee that also got damaged. We are now recommending that even those machines still on Win’98 change over to Trend Virus Scan.
  5. We recently discovered that with Trend, some of the workstations were not getting the updates. Network Services was blocking the port (in an attempt to keep traffic down). They are now saying that they will not block that port anymore, so all Trend scans should be actively updating.
  6. If it turns out that the port has not been unblocked, we’ll have to reinstall Trend on all machines after changing it to an unblocked port. Network Services does not provide a list of blocked ports.
RAM Upgrades
  1. W2K conversions are proceeding fairly well. In conjunction with the conversions, we are upgrading workstation memory.
  2. The ultimate goal is to have workstations at 256M, but for now the immediate goal will be 128M for W2K operating systems.
  3. Some people are confused by the XP operating system, which does require 256M. W2K will function well at 128M. We will ultimately need to have workstations at 256M since we are now keeping the machines for a longer period of time.
  4. Most of the public workstations will need to be upgraded before they can convert to W2K. We will be recycling memory. Public machines below 128M are getting 256M. If they are at 128M, they stay put. The recent batch of memory we bought was in 256M chunks. We’ll pull out any smaller memory to recycle or maybe even trade-in.
Authentication
  1. The plan is ongoing. It is unknown if we can dispense with the Centurion Guards.
  2. The software program for authentication is more or less ready to go.
  3. There is no group policy to replace Winshield and Centurion Guard on the public machines.
  4. It is an ongoing struggle because the active directory component is troublesome. W2K is more difficult at the server level. The problem is not insurmountable, just tricky.
  5. The schedule for implementation looks like we will shoot for early January. It should be up and running by the spring semester.
  6. All of SUS is starting to pursue authentication. Soon it will be an edict. If we can’t get it implemented, we’ll have to plead for more time – but, we’re working on it and we should be able to work it out.


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Last updated December 7, 2001
by Debra Harris
debharr@mail.uflib.ufl.edu