MMM Minutes 02/07/02

Minutes of Smathers
Middle Manager's Meeting
February 7, 2002

Present: Rich Bennett, Bill Covey, Gary Cornwell, Robena Cornwell, Trudi DiTrolio, Lori Driscoll, Carol Drum, John Ingram, David Hickey, Martha Hruska, Erich Kesse, Ann Lindell, Cathy Mook, Patrick Reakes, Rob Roberts, Betsy Simpson, Jan Swanbeck, Carol Turner
UF’s Ongoing Directory Project
  1. Martha gives a recap of a recent meeting on the university’s ongoing directory project. We are trying to get away from using social security numbers for student records.
  2. The Directory will originate with the Registrar and Personnel. It will be able to be updated locally. Whoever initializes the first record on a student will be creating the original, permanent document.
  3. The hope is that this directory will replace the Dean’s Menu. The target date to roll this out is this calendar year.
Billboard Business Cards
  1. Erich passed around some samples of billboard business cards he made to promote some of the Library collections. Web addresses are on the back. All are in living color on the Internet.
Power Outage in East
  1. PPD has scheduled a power outage for Library East on Sunday, February 10 from 7:00-9:00 AM. The last time this happened, they said the power would be out in the whole building, but it was only out in certain sections.
  2. Web, email and user folder access could be affected.
  3. We’re trying to move the date to March 5 – that would be during Spring Break and we don’t open until 1:00 PM that day.
  4. Bill will send out an email tomorrow either way.
HSS Email Workstations
  1. As a result of authentication and W2K upgrades, HSS has pulled six of their email machines.
  2. They moved some of the email access over to the Business machines - that was fine at first, but the activity on the Business machines picked up.
  3. The Business machines have been moved to the west side of the Reference Desk and email machines have been moved to the east.
  4. Even if the public area is in full use, there’s never anymore than five people at a time on the email stations. The proxy server is running on the Business machines.
  5. Some other departments might want to reconsider the setup of their email workstations.
New Orders
  1. Thirty more Dells are on order. They will be a combination of public and staff replacement machines.
  2. They are being ordered with no speakers, 256M RAM and Pentium 4 processors.
  3. Unsure when they will actually arrive.
Internal Website (Intranet)
  1. Could create an internal Website – available only to staff members or restricted subsets.
  2. Would be on the same networks, some would be restricted.
  3. Operationally, it is easy to do – would just need to restrict certain sign-ons and groups.
  4. The question is, do we want to do this? We would need to change departmental Websites accordingly.
  5. Maintaining it could prove to be difficult. Everything would be on NT servers.
  6. Types of information that it could be used for include staff schedules and operating procedures.
  7. It can be done, we just need to think about it and reach a decision.
ALEPH
  1. Rich Bennett is on a committee that represents areas for the data migration issues for ALEPH. He is currently setting things up and will be sending a monthly report of progress to each area.
  2. Rich attended a meeting last week at FCLA to kick off an overview of how the system will work and how it relates to NOTIS.
  3. Four SUS institutions were represented: UF, UNF, UWF and Florida Gulf Coast.
  4. UF will be the first institution to implement ALEPH. Projected date is May 2003. We have no objections to this.
  5. We will need to check data loads to see how the migration is progressing. Changes can be made as problems are identified.
  6. The UF kickoff meeting will be held this April – May with ExLibris.
  7. The actual version of AELPH is 15.2 – and it is not going to be ready for release until next year. However, we will have access to the beta version. Documentation will be available.
  8. FCLA will put up a test database for users to learn how to work and maneuver.
  9. Implementation at the state level will include all of SUS and community colleges. Need to coordinate which pieces are necessary for the community colleges. There are two task forces - OPAC and indexing the system. There will needs to be standards within the state of Florida.


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Last updated February 12, 2002
by Debra Harris
debharr@mail.uflib.ufl.edu