MMM Minutes 06/06/02

Minutes of Smathers
Middle Manager's Meeting
June 6, 2002

Present: Denise Bogart-Caballero, Gary Cornwell, Robena Cornwell, Leilani Freund, Barry Hartigan, David Hickey, Tom Minton, Patrick Reakes, Rob Roberts, Colleen Seale, Jan Swanbeck, Phek Su, Carl Van Ness
Network Attack
  1. Network attack occurred most of the day on Tuesday. The attacker was using a public user password. He downloaded the profile and locked up the machine.
  2. Net Services said that nowhere else on campus was being hit. It is possible that it was a one-time event.
  3. Old departmental accounts that were just hanging around have been axed. All accounts must be linked to an individual. No generic accounts are to be used.
  4. Public workstations – may have to assign passwords in addition to wuser sign-on.
  5. Our use of 12-character passwords holds well – no need to change that policy.
  6. It is not clear that this attack did not originate from within the Libraries. Net Services says it may, indeed, have come from within our buildings.
  7. The attack lasted about 15 hours. Nothing bad happened, but it is still a scary prospect. It’s possible the person was just trying to cause disruption.
  8. There really isn’t any good way to deal with this type of attack, but the lockout provision works.
  9. At first it just seems like a normal password problem until lots of people start having the same problem.
  10. This indicates that we need to be careful with record keeping. Mail addresses are critical to keep up with - in order to try and track down where attacks originate.
  11. Enterprise Resource Planning Network – massive outside people management tools. The notion is to get all the info for UF in one place and make it consistent. It will incorporate the Dean’s Menu and SAMAS. It will expose more info to a sign-on. May become more discerning about who is allowed to have Dean’s Menu. We’ll have to wait and see how it is implemented. The push is to have it in place within 3-5 years. The committee has representatives from all over campus, with the exception of the Libraries and Journalism, but we’ll attend the meetings and try to influence decisions.
  12. In general, everybody needs to be a lot tighter. Bill wanted middle managers to know the real source of the problem.
Orders
  1. Last order of 30 workstations has arrived. No allocation list yet.
Wiring
  1. MSL – finishing the wiring. The backup server will go in as soon as the wiring is complete. We should have a full backup system in place by the end of June. It will be a physical redundancy. The backup tapes will be scattered so that they can’t be knocked out in the first place.
Emergency IT
  1. Need the departments to think about their basic IT needs for disaster planning and get the list to Systems.


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Last updated June 7, 2002
by Debra Harris
debharr@mail.uflib.ufl.edu