MMM Minutes 01/02/03

Minutes of Smathers
Middle Manager's Meeting
January 2, 2003

Present: Denise Bennett, Rich Bennett, Gary Cornwell, Trudi DiTrolio, Lori Driscoll, John Ingram, Ann Lindell, Tom Minton, Cathy Mook, Patrick Reakes, Betsy Simpson, Jan Swanbeck, Carol Turner, Carl Van Ness
Database Changes
  1. Rich announces database changes – most have happened, but not all. Some are gone, some have moved, some are a bit flaky.
  2. MLA Bibliography is now on Gale. These changes will take a while to get used to.
  3. Be sure to check the database locator on the Web site.
  4. These changes were hampered a bit since the Web page was down due to the power outage in East over the weekend. Our Web page is no longer indexed from being down for three days. Rich has informed the UF Web administrator.
East Power Outage
  1. Email – the only stuff to get bounced was anything sent between 5:00-6:00PM and 9:00-10:00PM on Friday. That mail was bounced only, as long as it was in compliance to Internet standards. If you missed some item you have to have, ask the person to resend it – if they got a “server not found” message.
  2. The crew that was working in the building was supposed to rebuild the power closet entryway. We knew enough to have the staff unplug everything, which saved us from losing massive amounts of equipment. They unintentionally ran 480 volts through a 120-volt line for one minute.
  3. We lost one printer, the DLC refrigerator and two network batteries. NERDC lost some power supplies. The security system (door locks) and HVAC were also out.
  4. Luckily, we did not lose any computers – this was 100% a function of having them unplugged. Which proves that it is always worth doing, no matter what, when there is a power outage.
  5. Unplugged means unplugged. LAC lost a desensitizer machine. All electrical items (not just computers) should be unplugged.
  6. When the electrical snafu occurred, the contractor claims he called PPD. No one contacted the Libraries until Monday morning. There are funds available to replace all of the damaged equipment. It is a good thing that this event occurred during the intercession.
  7. Timecards – it is not critical to get them into Personnel if the building is under a fire watch. Administrative leave was granted to the staff in East.
  8. Servers that control the door security – the Facilities fail-over did not work correctly. We’re trying to figure out what went wrong.
  9. The door of the Systems server room was knocked out. PPD did not hook the phone systems back up in East until mid-morning on Tuesday. There is a move on campus to move phones to an Internet-based operation. If it were to go down, the failure would be much more massive.

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Last updated January 9, 2003
by Debra Fetzer