MMM Minutes 02/20/03

Minutes of Smathers
Middle Manager's Meeting
February 20, 2003

Present: Shelley Arlen, Denise Bennett, Rich Bennett, Denise Bogart-Caballero, Gary Cornwell, Robena Cornwell, Lori Driscoll, Carol Drum, Leilani Freund, Barry Hartigan, John Ingram, Iona Malanchuk, Tom Minton, Richard Phillips, Patrick Reakes, Betsy Simpson, Jan Swanbeck, Carol Turner
Periodic Blackouts to 3270 Emulators
  1. We are continuing to experience periodic blackouts of access to NERDC services requiring 3270 emulation. All that can be done is for each department to notify Systems when it occurs, and we will, in turn, pass the information on to NERDC.
  2. This is not related to the authentication problem that occurred yesterday. That was essentially a Systems error involving UF ID numbers and the SQL server.
Shipment of Dells Received
  1. The order of 30 Dells has been received.
  2. These work stations had to be purchased with the wrong operating systems. We will be reworking them to W2K.
  3. Old staff machines will be replaced for openers.
  4. Will get another order of 30 workstations out this week.
  5. We’ll also have a few small wiring projects going on here and there.
UF Computing
  1. A new Director of the Data Center has been hired (replacing Ron Schoenau). He comes from the University of Minnesota, where he swept all IT positions into a central group. This type of model is not usually popular with the users. Has he been hired to do the same here at UF? Unknown.
  2. They have been putting out a series of computer regulations. At first they were going to be responsible for all computers “to the wall plate”, but they do not have the staff or resources to support that mandate.
  3. Acceptable Use Policy – has been in place for a while now, mainly used in dealing with unruly users. The latest revision does not have too many changes on security and privacy.
  4. Investigation of user workstations – justified if it is a perceived emergency situation. Must be authorized in advance by a departmental chair or director (not necessarily the person in question’s chair).
  5. This type of investigation doesn’t happen often – there will be an earnest discussion on why this is necessary.
  6. Data snooping – goes on now at the corporate level – software products report on what sites someone is visiting.
  7. There is not really a perceivable threat at this time – is this related to the Patriot Act?
  8. Security – IT staff – defined primary functions. It states that they don’t want people not qualified in IT positions to be tinkering with computers. It has to be a primary function of the position. This would rule out the Liaisons. This memo came out a couple of days ago and is not really a threat – it is just a response to the auditor’s report on UF. There really is no justification to enforce it.

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Last updated February 27, 2003
by Debra Fetzer