Minutes of Smathers
Middle Manager's Meeting
July 17, 2003
Present: Denise Bennett, Rich Bennett, Denise Bogart-Caballero, Robena Cornwell, Trudi DiTrolio, Lori Driscoll, Carol Drum, John Freund, Leilani Freund, Tom Minton, Patrick Reakes, Jan Swanbeck, Carol TurnerSysRequest Online Ordering
- Located at: http://www.uflib.ufl.edu/SysRequest/MainMenu.htm. Anyone can submit a request - the departmental chair will approve or deny - it then proceeds to Systems for configuration and ordering. This process was previously conducted on various vintages of paper it will go completely online at the end of the month.
- Most agree it works well. Weve come to a consensus about needing an alert that something is waiting to approve an email nag will soon be added.
- Also in the works: attachments will be allowed so that WORD documents, product literature, order copies, etc. can be included.
- Criticism regarding the jumping rabbit rectified: click on it to kill.
- We are trying to get away from large email transfers. It takes up the email space of people on the outside and stresses the Library mail server.
- If you have a massive amount of information to disperse, put it on a Web site, then send out the URL. Personnel has been using this method to great effect.
- Collaborative documents sharing within departments the public folders on the Exchange server can be used for this purpose. However, the public folders have become a bit of a junk pile. It is overburdening the server. Some of the items date back to 1999.
- In what format are most of the documents and files that are being shared? WORD and Excel, mainly. That said, our software should cover it. There are no reports of a plethora of Adobe Premier documents or anything along those lines.
- There is a push in the computing community to open source. OfficeSuite applications have a hold on the industry. Alternatives to it could break the hold. The city of Munich, Germany recently announced that it was going open source and dropping Microsoft entirely.
- We need to keep looking OpenOffice 1.1 has been released we are evaluating it. It would make a monetary and effort difference. We do not have a plan, were just thinking about it.
- Some applications can be exchanged with greater ease than others WORD and Excel are fine. PowerPoint is more difficult; the graphics dont hold up.
- Start thinking about any applications that you need to translate and if they have specific features. We have no plans to move, but anything is possible in a budget crunch.
- AOL is letting go half of their people who work on Netscape. They are not developing Netscape, will probably go with IE.
- IE is the primary Web browser. There has been reports of a cascading windows problem, only with the operating system. The IE 6.1 release is the last one that will come out as a standalone product until a new operating system is developed.
- Opera is a Scandinavian browser, works well except when reading some code that is proprietary to IE. Go to http://www.opera.com - download it and give it a try.
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Last updated July 22, 2003
by Debra Fetzer