Minutes of Smathers
Middle Manager's Meeting
March 4, 2004
Present: Shelley Arlen, Denise Bennett, Rich Bennett, Gary Cornwell, Carol Drum, Martha Hruska. Iona Malanchuk, Tom Minton, Cathy Mook, Pat Reakes, Carol TurnerMalware
- We are still experiencing the same plagues, but more people are simultaneously releasing them and they are more cleverly crafted - more literate in composition.
- The most recent malware making the rounds looks like it was sent by an authority on computers - who wants you to open an attached zip file. It gives you a password to use and when you open the zip files, the virus is released.
- As we step up our scanning efforts, they come up with ways to get around the checkers. A zip file is encrypted, so the virus can’t be seen in the scan.
- The Libraries do not allow zip files to be sent via email. Your desktop scanner should catch it, if a virus somehow got through.
- We are doing well, with the exception of the number of deletes that we have to do at the server level.
- If you receive anything suspicious, contact Systems.
- Excel attachments can be a possible threat – anything from the Office product suite will pass - it is always best not to send attachments via email. Set up the information in the form of a Web page - then send the URL via email. It also helps keep large files from clogging your Inbox.
- Internal mail – lots of people like to send screen prints or PDF files – this results in mass mail overloads. Use URLs – they don’t have to be on a public page.
- We have ordered 50 new headless Dells (no monitors) – saving money.
- These will be new towers – smaller sized like in the classroom. They are fast, lots of disk and memory space – with no floppy drive. Instead, they have a key fob with 64M of storage.
- Floppy drives are rarely used anymore; there are plenty of them available if needed.
- Key fob storage for staff machines only.
- These machines are small – could be lost or stolen easily.
- These will be replacing out-of-warranty machines. The oldest machines will go first.
- Machines will no longer be shipping with Win2K after this month. These will be XP Professional. The difference is not too bad – nothing like the conversion from Win98 to 2K.
- The next MS system – Longhorn – is due out in 2006. We will not perform any wholesale upgrade to XP (they’ve already got an upgrade to XP – XP Reloaded- scheduled before the Longhorn release). We’ll do incremental installs and see where we’re at in 2006.
- This has no implication on the virus scan or inventory software.
- We already have a few multi-media machines with XP.
- There is a 2-hour power outage scheduled for Library East this Sunday.
- This will affect all services provided out of East: Web, mail, SQL.
- This will be the Sunday before Spring Break. MSL will be open 1-5PM. Hopefully everything will be back up by 1PM.
- The last time we had a power outage, there was trouble getting the power back up. The time before that, the power outage never even happened. We haven’t even been informed why the outage is necessary.
- We’ll bring down all of our systems right before 8AM and bring them back up just before 10AM. MSL – public printing – the Xerox print server is housed in this building. Sometimes the print receiving stations do not come back up after an outage.
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Last updated March 9, 2004
by Debra Fetzer