MMM Minutes 05/06/04

Minutes of Smathers
Middle Manager's Meeting
May 6, 2004

Present: Shelley Arlen, Denise Bennett, Pam Cenzer, Gary Cornwell, Robena Cornwell, Trudi DiTrolio, Lori Driscoll, Barry Hartigan, John Ingram, Iona Malanchuk, Tom Minton, Cathy Mook, Richard Phillips, Pat Reakes, Betsy Simpson, Jan Swanbeck
ALEPH Jitters
  1. ALEPH set to go Monday, May 10. Printing has been worked out – talk to Rich Bennett if you have any questions.
  2. The odds are good that everything will not go perfectly on Monday. Some people may not be able to do their work for periods of time. Just go with the flow.
  3. We’ll need to know where everyone is on that day – keep in touch, watch emails, man your phones.
SASSER virus
  1. Ongoing; this is the latest virus which introduces software that crawls through a hole in the MS operating system.
  2. To date: 4 confirmed, 2 suspected infections in the Libraries. The patch-pushing software seems to be working effectually & most machines are being left on. Liaisons should be spot-checking machines and letting Systems know if machines are not updating.
  3. The Libraries are more secure than most on campus.
  4. We received an email from CNS on Sunday that 2 of our machines were infected.
  5. One liaison was in the process of setting up a new machine and was infected twice before she could get it update with the patches! For this reason, Systems will now need to patch all new machines before they can be distributed. This will down the process, obviously.
SpyBot
  1. Adware/Spyware – commercial product. Finds out where go online and logs your keystrokes. Not good. It also takes up a lot of resources.
  2. Spybot – have not put it out on all machines, but let Systems know if you are having troubles and we can install it. It detects ad/spyware.
  3. If this problem becomes real common, we will consider making it a standard tool for the liaisons.
  4. The record number of ad/spyware on one library machine (so far) is over 300!
GatorLink Password Security
  1. GatorLink is implementing a new, increased security level of passwords.
  2. These are meant to be strong passwords: must have letters, numbers and punctuation marks.
  3. If you have an extraordinary password security level, you will have to carry around a physical doodad to hold the passwords.
  4. You are not required to change your password to the strong version until your GatorLink password naturally expires.
  5. This is all designed for one sign-on for the whole campus. With PeopleSoft coming, everyone should be up and running with a GatorLink password.
  6. Your Business email address is where all of your UF email will be sent, so be sure it is listed at an address that you will check regularly.
  7. Do not set it to an external email such as AOL, Yahoo! or Hotmail, as UF periodically gets blacklisted due to attackbot spams. Most of our email spams come from GatorLink forwards.
  8. Remember the change to the Library email address: your UserID@uflib.ufl.edu (the word ‘mail’ has been dropped). If your are signed on to list with the old address, you’ll need to have the old one removed and sign up again using the new one.


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Last updated May 12, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu