MMM Minutes 11/04/04

Minutes of Smathers
Middle Manager's Meeting
November 4, 2004

Present: Joe Aufmuth, Denise Bennett, Gary Cornwell, Robena Cornwell, Lori Driscoll, Carol Drum, Leilani Freund, Ann Lindell, Cathy Mook, Richard Phillips, Pat Reakes, Betsy Simpson, Jan Swanbeck, Carol Turner
Microsoft Campus Licensing Agreement
  1. The announcement was made making UF a Microsoft campus. Means we’ll be buying it centrally. It will cover basic Office applications for campus and client access.
  2. Faculty and staff will be entitled to use it on their own machines at home/wherever.
  3. MS Access is not included.
  4. The official announcement should come sometime soon.
  5. This will save the Library money.
  6. Does not cover the cost of server software, but it is a net gain.
  7. Major gain for personal use, however, if you download it form a work server, you may have to bring the machine in to do updates.
  8. Campus is already 95% Microsoft. No mandate yet.
  9. Will it be possible to download form the Soda Shoppe? Unknown.
  10. Long term implication: year-to-year contract. If not renewed, then it is illegal to have.
  11. Microsoft wants everything to go to subscription. They do not really like the use of long-term licenses.
Lock Outs
  1. Some machines on campus have been compromised and are hitting our sign-ons. Users get locked out after a few tries, but it only last a few minutes – then it unlocks.
  2. Symptoms are that if you need to get to a site that requires permissions, it will suddenly not accept your credentials – you are locked out.
  3. If this happens, call Systems and we will unlock your account.
  4. The other day in Systems, everyone was locked out and we had to go to the server console to get back in.
  5. It can happen to the public machines, but since they are usually only for general Web use, it is not as common.
  6. In all cases, the tip is the dialogue box that pops up. Rebooting may also result in the lock out. Again, let Systems know and we will clear it.
Fixing Staff Email Addresses in the UF Directory
  1. We updated our addresses in April to default to @uflib.ufl.edu (dropping the ‘mail’).
  2. Listservs still had the old IDs. The old form is still in place on the server to accept either version.
  3. ALEPH notices come from the central UF Directory.
  4. At some point, the old form will not work, so you’ll want to make sure your business email address is changed at myUfl! To reflect the address sans ‘email’. That is: @uflib.ufl.edu.
Incredibly Abusive Email
  1. There is an incredibly abusive email making the rounds that will have you raging that someone would be so insulting. The source address is cleverly hidden, but it includes a phone number.
  2. If you are enticed to call, you will be charged an exorbitant amount of money. Do not respond! Please pass this information along to your staff.


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Last updated November 5, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu