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Minutes of Smathers Middle Managers Meeting
October 6, 2005

Present: Denise Bennett, Rich Bennett, Tom Caswell, Will Chaney, Gary Cornwell, Michelle Crump, Trudi DiTrolio, Lori Driscoll, Carol Drum, Leilani Freund, John Ingram, Brian Keith, Iona Malanchuk, Tom Minton, Cathy Mook, Betsy Simpson, Jan Swanbeck, Carol Turner
AD Update
  1. All mailboxes have been moved to the new server. The old one will be decommissioned soon. We'll leave the old one up the rest of the day. Anyone still experiencing problems should definitely alert Systems today. 80% of the mailboxes moved without problems, but the last 20% are troublesome. All those that converted on the first move - work fine. The last batch - tried to move multiple times, kept trying to repair - got it down to 18 users, then copied them by hand. Some contacts have been lost, the Dell rep is working on it right now. Group policy - have to set up and tinker through. We will try to make it similar to the past setup. Rich notes that Web forms-to-mail were not working for a few days due to the change in email. It was fixed last night. Check it out and notify Systems if it is not working. Mailbox size - has not changed. It will stay at 25M.
  2. Web mail - new version has been set up - it works a lot better than the last. Located at: https://webmail.uflib.ufl.edu
  3. POP and IMAP are set up, but not working as securely right now.
  4. Next step: Web server - was supposed to be part of this two weeks, but now it has to be rescheduled for the week after next. What we will do is copy the old Web server to the new one and test it before making the switch. There should not be much disruption. We are waiting for a statement of work from Dell. Concern over possible disruption with public work stations and classroom instruction is discussed. The week of October 24 is seen as a better time. We can shoot for it. The Web server portion should be okay.
  5. NT 12, 19, etc.other servers will go down for an hour during conversion.
Compromised Workstations
  1. We seem to be getting more notifications from CNS about compromised workstations. Either people are going to Web sites they shouldn't, or they are just getting infected. We are averaging 2-3 per week. Once CNS reports it, we have no option but to reformat/reinstall the machine. Is happening with staff and public machines.
  2. John Ingram remarks that he has received much less spam since the conversion. Maybe the spammers still have the old address.
Computer Projectors in MSL
  1. Denise brings up the topic of the projectors in MSL. One died last year, they replaced the bulb - but that was not the problem. The replaced that projector with the one that used to be in room 148 West. Now the same problem is happening in MSL 308 and the bulbs are not the issue. We have 2 expensive, dead projectors. Need to check on warranties, etc. Will advises to send a SYSHELP.

 

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