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Minutes of Smathers Middle Managers Meeting
November 3, 2005

Present: Joe Aufmuth, Denise Bennett, Rich Bennett, Tom Caswell, Will Chaney, Gary Cornwell, Lori Driscoll, Carol Drum, Michelle Foss, Leilani Freund, Martha Hruska, John Ingram, Brian Keith, Iona Malanchuk, Tom Minton, Richard Phillips, Patrick Reakes, Betsy Simpson, Jan Swanbeck, Carol Turner
Sony Threat to Computer Use
  1. Sony Entertainment is producing music CDs which automatically install a rootkit on the computer of anyone who plays it. The kit opens backdoor vulnerabilities to anyone who scans for them, and attempts to remove it (no uninstall program or even notice it is there provided) can disable your CD driver software.
  2. They claim it is for copyright protection. Although done in the name of "protection of intellectual property", the means used open up the computer of any customer who plays the CD to being trashed or scanned/copied/altered by anyone on the Internet.
  3. Sony says any CDs that contain the software are labeled "Content enhanced & protected" on the front and back of the product packaging. As a Library, we need to consider whether we acquire any machine readable materials with that kind of labeling; loaning out materials that take over the user's computer could get us in a lot of trouble. Bill Covey strongly recommends that we inform our suppliers (and ALA) that we refuse to purchase anything which comes from Sony Entertainment until further notice.
  4. This is gross corporate irresponsibility, at best or criminal intent, at worst.
Server Space
  1. There is more space on the new Web server, but not by a tremendous amount.
  2. We may want to store video stuff in a different place. The video feeds will slow it down.
  3. Denise brings up some duplicate files created on MSL Web folders. Pat Haskins submitted a ticket. Tom Minton says it is an error attributable to the Contribute check-in/check-out feature.
  4. Tom notes the Camtasia stuff will become a space problem. The audio/video will take up space.
  1. Some space, not much.
  2. Looking at the cost to replace.
  1. Still checking up on the possibility of using Tivoli - CNS backup.
  2. It is too expensive to be used as a backup for every workstation. We may just use it as a backup to the servers.
XP and Office 2003 Updates
  1. We are now pushing to get this done as soon as possible.
  2. If you are sharing mailboxes, everyone that is sharing needs to upgrade at the same time.
  3. Print daemon machines - leave at WIN2000 - it is being tested for problems.
  4. Security software machines - can be upgraded.
Exchange Web Client
  1. Much friendlier.
  2. Browsers - especially if out on the road or somewhere else - close ALL browsers. Do not leave any open or you will remain logged on to your Web mail and anyone could possible access your mail/account.
  3. Most people can sign on using just their username, but some need to put domain/username if they are having trouble logging on.
  1. Should be getting the new anti-virus software out to workstations by today, maybe tomorrow. We're going back to McAfee - getting rid of Trend.
  2. A server in Systems will push the software - the Trend icon should disappear and McAfee should replace it.
  3. Public machines with Deep Freeze - may need to make liaisons check to make sure it has installed on those machines.
Public Workstation Configuration
  1. Documents, Special Collection, LAC, AFA (-1), and Music are done. Journalism and the MSL classroom have been scheduled. Maps and HSSS still need to be done.
  2. We are getting there - everything is pretty much on schedule. It is a very lengthy process. A common, basic workstation is the goal.
  3. Question was raised about the possibility of Systems working with MSL staff to add the specific software they need. This would only slow down the process.
  4. It was not feasible to hire outside help, so Systems volunteered to work overtime to get the job done.
  5. Apparently this is a sore spot with the original committee - emotions are running high over the way they were dismissed without warning after putting in so much time to work out the conversion process.
  6. Not to downgrade the team, but it was taking a really long time.
  7. Why didn't someone tell the team that Systems was going to take over? Why didn't Systems work with the team to show them shortcuts, etc. The committee has hard feelings about all this - why weren't they offered overtime?
  8. Carol agrees the committee should have been given proper notification before Systems took over the operation.
  9. After all is said and done, the fastest way for the job to get done is to proceed with Systems doing the conversion.


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