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Minutes of Smathers Middle Managers Meeting
February 2, 2006

Present: Joe Aufmuth, Denise Bennett, Rich Bennett, Will Chaney, Robena Cornwell, Michelle Crump, Lori Driscoll, Carol Drum, Leilani Freund, Martha Hruska, John Ingram, Brian Keith, Erich Kesse, Paul Losch, Emily Madden, Iona Malunchuk, Peter McKay, Cathy Mook-Martyniak, Patrick Reakes, Jana Ronan, Carol Turner
Current Internet Worm Threat
  1. Kama-Sutra worm is scheduled to launch on Feb 3rd and every 3rd of the month thereafter. An attachment has to be opened to launch. As always, our recommendation is not to open attachments unless you're fairly sure they're safe. Anything that looks suspicious should be scanned prior to opening. Everyone needs to make sure that the antivirus software is working and up to date on all workstations. The current virus definition file number is 4687 released on February 1, 2006. It is supposedly already dormant on 700,000 and will activate on February 3rd. Our current anti-virus should protect it form coming in, although it's uncertain how it will function if the virus is already on the machine and is then activated. The only cure will be to wipe the machine and start from scratch, so be sure to back up your files.
West High-End Computers
  1. We've been meeting with Dell and Digital World, discussing high-end computers and software for the West Media Center and conference rooms. Dell has a good pitch for their Intelligent Classrooms.
Windows XP/Office2k3 Upgrades
  1. It is critical that everyone has converted.
  2. Our new update server can identify machines that have not made the switch.
  3. We need to release the list and make sure those machines are updated.
Public Workstation Maintenance
  1. We are trying to identify how we'll maintain public machines. Current policy is that the liaisons in the area are to maintain the machines and if they run into problems, they should contact Systems for assistance.
  2. There is a new group forming to address the maintenance and updating of public machines.
  3. What about the liaison program itself? That is a separate issue not under discussion by this committee.
Computer Lock-Down Policy
  1. Need to step up enforcement of computer lock-down after 15 minutes.
  2. Will could enforce the rule from Group Policy. Need to determine whether we want to leave up to uses or force the issue.
  3. Erich notes that they have a 5-minute no-use lockdown script that they can share.
  4. Public computers would have to be under a separate policy. Denise notes how hellish it was for the public service areas when the Group Policy was accidentally pushed to all machines. The Public Computing committee will need to address this issue.
Campus IT Audit
  1. Email received mid-January from the campus IT security folks, informing us that they will be conducting a campus-wide audit this year.
  2. They will want to know what the Library security policy entails.
  3. We will incorporate the UF policies with the Smathers Library IT policies.
  4. IT people from all of our departments will be required to attend UF's ITSA Day.
  5. We want people to be familiar with our policies so that if an auditor questioned one of our staff, they would be able to respond.
WebCT Problems
  1. Carol Drum inquires if there has been any progress in trying to fix the WebCT problem.
  2. Per Will, Geoffrey spoke to the WebCT people, but the problem has not been resolved.
  3. Patrons report that this problem occurs on laptops, at CIRCA, etc - not just within the Libraries.
  4. What happens is the screen freezes when it is trying to run.
  5. UF's WebCT needs to be contacted. Doug Johnson, particularly, should be addressing this issue. People are having this trouble from home, CIRCA, the Libraries.
  6. It is up to WebCT to fix this and we need to make sure they try.
  7. Maybe we should post to the CCC list to try and get this problem made public.
  8. Need to find out what the problem is - is it a UF problem? Could be a VISTA problem.
  9. There is a long-distance learning advisory this afternoon - Doug Johnson might be there - if so, Carol Turner will talk to him about the browser freezes experienced by various users.


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