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Minutes of Smathers Middle Managers Meeting
December 6, 2007

Present: Joe Aufmuth, Denise Bennett, Rich Bennett, Steve Carrico, Robena Cornwell, Michelle Crump, Trudi DiTrolio, Stacey Ewing, Jason Fleming, Erich Kesse, Iona Malanchuk, Cathy Martyniak, Peter McKay, Patrick Reakes, Colleen Seale, Betsy Simpson, Grace Strawn, Ben Walker
Campus AD
  1. We intend to join Campus AD after April of next year. The great news: unlimited email storage. The kickoff for the first group (Academic Affairs, IFAS, etc.) to join will be on January 18th. It is possible that we will keep our current email address or move them to the new one ( We will need to work it out as we go. We'll try to make it as convenient as possible. The benefits outweigh the drawbacks. It is very feasible. Archived mail can move over.
  1. We set a completion date of December 21st. Most of our services will be on the SAN. There will be a duplicate set-up at MSL. In the event that the one in East goes down, the one at MSL will take over. Once or twice a day, the East server will be copied to the one at MSL.
Backup Exec
  1. Will was tasked to upgrade Backup Exec. It was a tough assignment, as it kept failing. After working steadily on it for two weeks, everything is finally all backed up. The reason for the upgrade was to use the continuous protection service for Exchange. As it turns out, continuous protection service is not supported on clustered servers. All for naught.
Blog/Wiki Server
  1. We have been toying with the blog and wiki server. A test version is up. Use is restricted to Library staff only.
  2. We're asking the Web 2.0 committee to set the policy for blogs and wikis.
Anti-Virus Server
  1. The anti-virus server is working better, but not at 100%. Installing the framework service is fixing most of the problems. Will is working to install the EPolicy orchestrator.
Network Neighborhood Browsing
  1. There have been intermittent issues with browsing the Network Neighborhood - dropping out, unable to see, etc. The fix seems to be to add a WINS server back in. If you are having problems, check the WINS settings.
ALEPH Outage
  1. ALEPH outage - problem developed on Tuesday. The system was taken down on Tuesday night. It was sudden and unexpected.
  2. It was a database maintenance problem not reported by UF. It was a job at FCLA that was hung up. There was data corruption in some tables. Ex-Libris needed to troubleshoot and took down ALEPH.
  3. They ran an update, thinking it would be down for about three hours, but, the errors were still there. By 1AM, things were better.
  4. We still do not know what caused the problem. We are working with Ex-Libris and Oracle to figure it out. It was not caused by something we did here at UF.
  5. ALEPH reporting is not up-to-date.
  6. This is the first time ALEPH has been brought down on an emergency basis. It was an unprecedented event. We are not out of the woods yet, but soon. The cause is still a mystery.
Email Problem
  1. Denise and Rich noticed that they were not receiving mail from ALA direct. Turns out, Rich's email address was bouncing. After it bounces a few times, they delete you from the list.
  2. May be linked to the junk mail tweaking that Logan did a while back.
  3. Systems will investigate.
Holiday Party
  1. Betsy Simpson, chair of the Employee Recognition Committee, would like to remind everyone that the Holiday Party is one week from today.
  2. There will be a box for charitable gifts, a white elephant gift exchange and food.


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