MMM Minutes 9/3/98

Minutes of Smathers
Middle Manager's Meeting
September 3, 1998

Present: Rich Bennett, Gary Cornwell, Robena Cornwell, Carol Drum, David Fuller, Martha Hruska, Barry Hartigan, Erich Kesse, Tom Minton, Richard Phillips, Jan Swanbeck, Carol Turner

Room 100 East
  1. Room 100 is in an endless process of renovation. Right now, Physical Plant is redoing the access panel door, adding power & mounting board.
  2. The fiber people are currently wiring the tables in the Info Swamp II at MSL. When that is complete, they will return to Room 100 to complete wiring there.
  3. Room 100 should be wired by the end of next week. NERDC should be ready for hook-ups at the same time.
  4. CIRCA changed the provisions, the room will now have IP & IPX access. Patrons will be required to have GatorLink access.
  5. The question arises as to whether a PR announcement should go out when the room is ready to go. Should let it run at least a week before any announcement is made, word-of-mouth will probably suffice.
  6. There will be 50-52 plug-ins available. There will probably be two or three similar sites set up around campus.
  7. Tigert will pay for the switches for this project.
MSL Info Swamp II
  1. Digital is wiring the tables. They will be running jumpers to the tables with punch down blocks at each end, then we'll put the Hubs out.
  2. Once the table jacks are in place, the machines can go out.
  3. There will be a total of 60 machines, including stand-alones.
Mail Filtering
  1. NERDC has announced a new procedure of peer review. With the recent number of network routing changes established mostly by one individual, there needs to be a series of people to overlook the changes.
  2. Mail filtering is expected for MSL next week. Most web mail sites will be filtered.
  3. CLAS will be hooking into a web server as well as a mail interface.
  4. Ultimately, we will be unable to completely cut off email, but we should be able to filter out about 80% of the trouble.
  5. Manual supervision in these areas will still be required. 100% filtering is not possible.
  6. Some places use proxys & firewalls, but lots of services won't function with them.
  7. We will try the shallow filtering for now. What is filtered can be altered, we don't want to go changing too much at once.
  8. There are, of course, ways of getting around the filter - but over all, this should help at least 80% of the problems.
Password Access
  1. There have been problems with staff applying passwords for many different features on their machines. It often results in people getting locked out of their own resources.
  2. People will often forget or mistype their password and no one else can retrieve it. In these cases, we have to get into the machine and short out the pins.
  3. This much security is not really necessary. It becomes more of a hindrance than an asset.
  4. If people are going to password in this manner, then the individual departments should maintain a list of passwords & keep them under lock & key.
  5. List will need to be updated as passwords are changed.
  6. Final decision will be to let the individual departments decide whether their staff can use passwords on a variety of applications. If so, they should administer it locally with a depository of passwords, making sure that the liaisons know & that it is recorded.
SNA Phaseout
  1. We are in the process of reducing our inventory of SNA terminals.
  2. Leota Whitfield is retiring very soon & she is the last expert on these machines. When she is gone, they'll be no one left who knows how to fix them.
  3. Service contracts on these machines are very expensive.
  4. Cheap PC's are being considered to replace the dumb terminals.
  5. SNA terminals have greater stability than IP, as the low speed transfer is more reliable. Many people are nervous about the removal of these terminals.
  6. Another alternative could be to use a massive bank of modems for dial-ups, but there you would have the expense of the modems & phone lines.
  7. The main use of these terminals is for back up when the Network goes down. Most departments don't even use them if they have a network link.
  8. Most outages don't last for long. It usually goes out in blips, not service outages.
  9. Circulation functions are a major concern. If they had a macro program that they could load into once the service came back up, that would work. But, this would have to come from FCLA.
  10. Systems is working on outside catalog access - won't be ready for another year.
  11. The question becomes whether or not a back up system is necessary. We will probably not go with SNA back up until it is proven to be problematic without it.


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Last updated February 17, 2000
by Debra Harris
debharr@mail.uflib.ufl.edu