Minutes of Smathers
Middle Manager's Meeting
January 21, 1999
Present: Rich Bennett, Gary Cornwell, Robena Cornwell, Carol Drum, Trudi Di Trolio, David Hickey, Dot Hope, Erich Kesse, Barry Hartigan, Richard Phillips, Rob RobertsNew Mail Server
Macro Virus Plague
- Last Saturday (January 16), we took down the old NT2 server. It had been running for 3½ years and was not a very high-end model.
- We have replaced it with a Dell server that is much more powerful. It backs up copies as they are written.
- The new server will have a bandwidth increased to 100M - which is five times what the bandwidth was before for incoming mail. Better Outlook response is also expected.
- The most troublesome part of the move happened when we were trying to move the MS software. Despite these problems, we were able to complete the switch within the 3-day window required to insure no mail would be lost. We've received no reports of lost or bounced mail.
- The old server had print queues on it, we had most of them back up & running by Tuesday morning.
- Shared folders are another matter, we are currently working to restore their permissions.
- CLARR was the most significant report of outage. Once we located it, we had it back up within 20 minutes.
- If you discover that there is anything that is not showing up on NT2, please alert the Systems department.
- Any folders on NT7 need to be migrated to NT2.
- We will be upgrading the software on the new server starting on Friday (Jan. 22) evening. We will be taking it offline & then do the upgrade. It will take at least five hours, should be back up by late Saturday afternoon.
- We've recently been experiencing a plague of micro viruses.
- The DVA in Office Suite allows utilities for macrolanguage, which, unfortunately, allows for viruses.
- These viruses are easier to write & can go from spreadsheets to word documents & from Macs to DOS. There's even one that will rename your hard drive.
- These macro viruses are proliferating & are hard to catch.
- We need to make sure all work stations have at least McAfee Scandisk 4.02 (4.06 is preferable) installed. This free software can be downloaded from www.software.ufl.edu.
- Many of these viruses are spread through email attachments. Be wary of mass mailings with attachments.
- It is possible to scan one file at a time, just do a right click & choose to scan the attachment.
- If you restore your backups, be sure to scan them as well - they can be restored with a virus attached.
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Last updated February 17, 2000
by Debra Harris