Smathers Libraries Career Development Handbook

Table of Contents

Ranks & Appointments

Evaluation & Review

Professional Development

Forms

II. E. Promotion for Non-Tenure Track Faculty

Promotion Criteria

Movement from Assistant-In to Associate-In or from Associate-In to Senior Associate-In is an administrative decision based on an assessment that the candidate has achieved distinction in the duties assigned. Incumbents are expected to show significant participation in professional activities, with accomplishments that demonstrate high achievement and are broadly recognized as distinguished. Professional responsibilities and activities may include the following:

• Evidence of contributions to the mission and goals of the Department, the Libraries and the University.
• Evidence of high quality products for projects, publications, reports, grant proposals and/or response to service requests.
• Evidence of organizing and providing access to information in a manner that reflects a thorough knowledge of user needs and technical principles.
• Evidence of initiative and creativity in improving services to users and/or in developing programs.
• Evidence of innovative approaches to planning and problem solving.

Promotion Process

Completed packets for promotion are due to the Division Director by April 15 of each year. The packet should include the following:

1. A current vita from the candidate, outlining his/her professional and work-related accomplishments.
   
   
2. Three letters of reference must accompany the department chair’s recommendation. While no external letters are required, two letters may be from other UF teaching faculty or from colleagues in professional organizations.
   
   
3. A letter of recommendation from the department chair addressing:
   
   
   1. progress toward mastering his/her job
   2. evidence of an understanding of the mission of the Libraries
   3. contributions to the department, the library, the University, and professional organizations
   4. evidence of a commitment to continued growth and development in his/her area of specialization.
      
      
4. By April 30, the Division Director must prepare a letter of recommendation for promotion to the Dean of University Libraries who accepts or rejects the recommendation. If the recommendation is accepted, the Dean of University Libraries submits the paperwork to Academic Affairs for final action.
   
   
5. If the nomination is denied, the Dean shall within ten days notify the nominee in writing of this decision with a statement of reason(s) why the nomination was denied.

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