Smathers Libraries Faculty Handbook
II. B. Tenure and Promotion Timelines
Determination of Tenure Year
Tenure earning faculty members shall either be recommended for tenure or given notice of non-renewal from the tenure earning position by the end of the seventh year of continuous full-time or equivalent part-time academic service. A faculty member may request earlier consideration with the concurrence of the appropriate administrator. Some circumstances (e.g. childbirth) allow for the possibility of an extension; see UFF Collective Bargaining Agreement Article 19 for details. (19.4 -- Extension of the Probationary Period for Tenure).
A 12-month faculty member should have been employed by November 7 for the first academic year of employment or transfer to a tenure earning position to count as one year of eligibility. To determine the mandatory review year and packet submission year, see the table below.
|Start Date Between
|Nov 8th 2003 - Nov 7th 2004
|Nov 8th 2004 - Nov 7th 2005
|Nov 8th 2005 - Nov 7th 2006
|Nov 8th 2006 - Nov 7th 2007
|Nov 8th 2007 - Nov 7th 2008
|Nov 8th 2008 - Nov 7th 2009
|Nov 8th 2009 - Nov 7th 2010||2017
|Nov 8th 2010 - Nov 7th 2011||2018
Tenure and Promotion Calendar
Pre-planning, including setting internal deadlines and discussing referees, begins for librarians anticipating going up for tenure and/or promotion.
Dean of University Libraries and Library Faculty Assembly establish the membership of the Tenure and Promotion Committee (terms begin October 1).
Human Resources Office sends the Deans and Chairs a list of tenure-accruing librarians with their tenure eligibility dates.
Human Resources Office sends all librarians a link to the current version of the University Guidelines on the Tenure and Promotion Process.
Department Chair solicits letters of recommendation for nominee.
Nominees and Chairs attend workshop by Academic Affairs on how to prepare packet.
Nominees finalize packets for review by Department Chair/Supervisor for completeness and accuracy.
Department Chair confirms with the Human Resources Office the voting eligibility of all departmental members who may vote for tenure and/or promotion.
Department Chair conducts departmental vote and records result.
Department Chair produces a transmittal letter and provides a copy for the nominee’s review. The nominee may prepare a response to the transmittal letter for inclusion in the packet.
Department Chair submits original of all tenure and /or promotion packets to Human Resources Office.
Dean of University Libraries meets with the Tenure and Promotion Committee to give guidance and answer questions.
Tenure and Promotion Committee Chair notifies Human Resources Office of the meeting schedule and the plan for review.
Tenure and Promotion Committee meets to review the nominations and summarize nominees' strengths and weaknesses for the Dean of University Libraries.
By December 1 – Tenure and Promotion Committee Chair submits the committee’s assessments to the Dean of University Libraries.
The Deans meet to review the nominations.
Tenure and/or promotion packets are due in the Office of Academic Affairs.
Dean of University Libraries notifies the nominees of recommendation or non-recommendation.
Promotion nominees receive notification regarding the final decision on promotions by the President of the University.
Tenure nominees receive notification regarding the final decisions on tenure by the Board of Trustees.
July 1 or later
Tenure is effective.
Promotion is effective.
Associated pay increases go into effect after this date, as determined by the University.