Smathers Libraries Faculty Handbook
II. B. Tenure and Promotion Timelines
Determination of Tenure Year
Tenure earning faculty members shall either be recommended for tenure or given notice of non-renewal from the tenure earning position by the end of the seventh year of continuous full-time or equivalent part-time academic service. A faculty member may request earlier consideration with the concurrence of the appropriate administrator. Some circumstances (e.g. childbirth) allow for the possibility of an extension; see UFF Collective Bargaining Agreement Article 19 for details. (19.4 -- Extension of the Probationary Period for Tenure).
A 12-month faculty member should have been employed by November 7 for the first academic year of employment or transfer to a tenure earning position to count as one year of eligibility. To determine the mandatory review year and packet submission year, see the table below.
|Start Date Between
||Mandatory Review Year
||Packet Submission Year
|Nov 8th 2002 - Nov 7th 2003
|Nov 8th 2003 - Nov 7th 2004
|Nov 8th 2004 - Nov 7th 2005
|Nov 8th 2005 - Nov 7th 2006
|Nov 8th 2006 - Nov 7th 2007
|Nov 8th 2007 - Nov 7th 2008
|Nov 8th 2008 - Nov 7th 2009
Tenure and Promotion Calendar
Resources Officer confers with Staff Development Officer regarding
annual tenure and promotion process workshops.
Dean of University Libraries and the UFLFA establish the membership of the Tenure and Promotion (T&P) Committee (term begins October 1).
Human Resources Officer notifies the Dean, Directors and Department Chairs that it is time to initiate the tenure and/or promotion process for that academic year.
Human Resources Officer sends the Dean, Directors and Chairs a list of tenure-accruing librarians with dates when the librarians are expected to be eligible for tenure.
Human Resources Officer
notifies all librarians that the process has begun and provides them
with a copy of the University's Guidelines on the Tenure and Promotion
Decisions about referees from
whom letters will be solicited are made.
Department Chair solicits letters of recommendation for nominee.
Nominees attend workshop by Academic Affairs on how to prepare packet.
Nominees prepare packets and reviews packet with Department Chair/Supervisor for completeness and accuracy.
Department Chair confirms with the HRO the voting eligibility of all departmental members who may vote for tenure and/or promotion
Department Chair conducts departmental vote and records result.
The Chair produces a transmittal letter and provides a copy for the nominee’s review. The nominee may prepare a response to the transmittal letter for inclusion in the packet.
(October 1) Chair submits original of all tenure and/or promotion packets to Library Human Resources Office.
T&P Committee chair notifies Human Resources Officer of meeting schedule and plan for review.
Libraries T&P Committee meets to review the nominations and summarize nominees' strengths and weaknesses for the Dean of University Libraries.
The Deans and Directors meet to review nominations.
Tenure and/or promotion packets for nominees recommended by the Dean of University Libraries are sent to Office of Academic Affairs.
Dean of University Libraries notifies nominees of recommendation or non-recommendation.
Notification regarding final decisions on promotion by the President of the University.
Notification regarding final decisions on tenure by the Board of Trustees.
July 1 or later
Associated pay increases go into effect after this date, as determined by the University.